Front Desk & Office Administrator

Ponca City Development Authority; Northern (KY); Hybrid; USD 17,000 - 21,000; Full time

Job summary

Ponca City Development Authority is seeking an Administration Receptionist in Kaw City, OK. The role involves welcoming clients, managing visitor logs, and assisting with security checks. You will answer phones, handle mail, and support operations with a positive, helpful attitude.

The position requires a high school diploma or vocational training, strong word processing, and good communication skills. Experience with multi-line phones and postage machines is a plus.

Qualifications

• Requires high school diploma/GED or vocational training; able to use word processing.
• Demonstrates language and spelling skills and knowledge of office procedures.
• Experience with a multi-line phone system and postage machines is preferred and can substitute educational requirements.

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Maintain visitor logs and issue/collect badges to support workplace security.
• Answer phones professionally and route calls as needed.
• Process all incoming/outgoing mail and maintain mail records.
• Issue tribal vehicle keys and maintain mileage logs.
• Record maintenance request log.
• Provide excellent customer service.
• Complete any other duties as assigned by supervisor.

Skills

Word processing

Communication skills

Language and spelling skills

Office procedures

Multi-phone line system

Postage machines

Education

High school diploma/GED and/or Vocational secretaries training or trade school

Tools

Postage machines

Multi-phone line system

Job description

Ponca City Development Authority is seeking an Administration Receptionist in Kaw City, OK. The role involves welcoming clients, managing visitor logs, and assisting with security checks. You will answer phones, handle mail, and support operations with a positive, helpful attitude.

The position requires a high school diploma or vocational training, strong word processing, and good communication skills. Experience with multi-line phones and postage machines is a plus.