Multisite Office & Admin Specialist

Ponca City Development Authority; Ponca City, Northern (OK, KY); Hybrid; USD 24,000 - 36,000; Full time

Job summary

Ponca City Development Authority is seeking a floater to provide administrative support across Kaw City, Ponca City, Newkirk, OK. Responsibilities include greeting clients, security tasks, mail handling, and coordinating appointments with multiple departments.

The role requires a high school diploma or vocational training, strong word processing skills, and the ability to lift 25 pounds. Occasional cross-location duties may be required.

Qualifications

• Must have a high school diploma/GED and/or Vocational secretaries training or trade school.
• Must have proficiency in word processing.
• Requires demonstrated language and spelling skills and knowledge of efficient office procedures.
• Valid Oklahoma Drivers and insurable.
• Must be able to commute to Kaw City, Newkirk, or Ponca City depending on the needs of Kaw Nation.
• Experience in multi-phone line system with good communication skills and postage machines is preferred.
• Must be able to lift at least 25 pounds and be able to bend, push, and pull.
• Must be able to work in various climates and temperatures depending on the needs of the Kaw Nation.
• Experience may be substituted for educational requirements

Responsibilities

• Greet clients and visitors with a positive, helpful attitude.
• Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
• Answering phones in a professional manner, and routing calls as necessary.
• Process all incoming/outgoing mail including mail records.
• Record Maintenance request log.
• Provide excellent customer service.
• Scheduling appointments for various departments.
• Assisting in working at the Kaw Nation Child Care Center when needed.
• Assisting in janitorial work throughout Kaw Nation facilities.
• Assisting in outdoor/maintenance work when required.
• Assisting Kaw Nation departments in Kaw City, Ponca City, and Newkirk as needed on a day-to-day basis.
• Complete any other duties as assigned by the immediate/controlling supervisor.

Skills

Word processing

Language & spelling

Communication

Physical ability

Education

High school diploma/GED or vocational training

Tools

Multi-line phone system

Postage machines

Job description

Ponca City Development Authority is seeking a floater to provide administrative support across Kaw City, Ponca City, Newkirk, OK. Responsibilities include greeting clients, security tasks, mail handling, and coordinating appointments with multiple departments.

The role requires a high school diploma or vocational training, strong word processing skills, and the ability to lift 25 pounds. Occasional cross-location duties may be required.