Front Desk & HR Support Specialist

John F. Martin and Sons, LLC; Newmanstown (PA); Sur place; USD 21 000 - 30 000; Plein temps

Résumé du poste

John F. Martin & Sons, LLC is seeking a receptionist to be the friendly first point of contact for employees, customers, vendors, and visitors at our Womelsdorf location.

You will provide professional front-office support and assist HR and management with a variety of administrative duties. Responsibilities include greeting guests, answering calls, managing mail and visits, and supporting scheduling, data entry, and document distribution.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, customer service, administrative, or office experience preferred.
• Professional, friendly, and welcoming demeanor.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to work effectively both independently and as part of a team.
• Reliable, dependable, and punctual with a strong work ethic.

Responsabilités

• Greet and welcome employees, customers, vendors, and visitors in a friendly and professional manner.
• Answer, screen, and direct incoming telephone calls to the appropriate departments or individuals.
• Respond to general inquiries and provide accurate information or direct questions to the appropriate person.
• Manage the reception area and ensure it remains professional, organized, and welcoming.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with scheduling meetings, appointments, and visitors as needed.
• Maintain visitor logs and follow company procedures for visitor access and security.
• Provide administrative support to HR, management, and other departments as needed.
• Assist with filing, data entry, scanning, copying, and other general office duties.
• Prepare and distribute correspondence, documents, and other materials as assigned.
• Maintain confidentiality of employee, customer, and company information.
• Assist with employee and customer inquiries and direct them to the appropriate resources.
• Monitor and maintain office and reception-area supplies.
• Work with various departments to ensure information and communications are handled promptly and accurately.
• Perform other receptionist and administrative duties as assigned.

Connaissances

Verbal communication

Written communication

Customer service

Interpersonal skills

Organization

Time management

Multitasking

Microsoft Office

Outlook

Word

Excel

Formation

High school diploma or equivalent

Outils

Microsoft Office

Outlook

Word

Excel

Description du poste

John F. Martin & Sons, LLC is seeking a receptionist to be the friendly first point of contact for employees, customers, vendors, and visitors at our Womelsdorf location.

You will provide professional front-office support and assist HR and management with a variety of administrative duties. Responsibilities include greeting guests, answering calls, managing mail and visits, and supporting scheduling, data entry, and document distribution.