Front Desk & HR Support Coordinator (Mon–Fri, 9–5)

Marksman Security LLC; El Segundo (CA); Presencial; USD 32.000 - 45.000; Jornada completa

Descripción de la vacante

Marksman Security LLC in California is seeking an Administrative Support Specialist to join our team. You will answer calls, greet visitors, assist HR and Administration, manage records, and help coordinate onboarding for new hires across Southern and Northern California.

This role supports multiple departments, maintains confidential files, handles data entry, and ensures smooth office operations at our CA sites.

Responsabilidades

• Answer incoming calls, greet visitors, respond to emails, and direct inquiries to the appropriate department.
• Assist employees with questions and coordinate requests with HR, Administration, and other teams.
• Direct candidates to recruiters as needed.
• Provide support for Southern and Northern CA
• Assist new hires with ADP onboarding, collect uniform sizes, and coordinate uniform requests.
• Assist with new hire paperwork and required orientation courses.
• Maintain accurate employee files, BSIS records, and documentation for active and terminated employees.
• Organize employee folders, update records, and follow up on outstanding documents.
• Forward employee paperwork to HR and prepare and mail final documents to terminated employees.
• Handle confidential information with professionalism and discretion.
• Manage uniform inventory, process requests, and order supplies for California sites.
• Coordinate uniform shipments through FedEx or USPS, including deliveries to Northern California locations.
• Work with road supervisors to coordinate deliveries and provide estimated arrival times.
• Inspect returned uniforms, arrange dry cleaning, and remove damaged items from circulation.
• Provide weekly uniform updates and communicate order and delivery status to Account Managers.
• Maintain a clean, organized, and professional office and front desk area.
• Coordinate office and client site supply requests.
• Assist with shipping
• Support HR and Administration with outgoing calls, data entry, document preparation, filing, and other administrative tasks.

Descripción del empleo

Marksman Security LLC in California is seeking an Administrative Support Specialist to join our team. You will answer calls, greet visitors, assist HR and Administration, manage records, and help coordinate onboarding for new hires across Southern and Northern California.

This role supports multiple departments, maintains confidential files, handles data entry, and ensures smooth office operations at our CA sites.