Front Desk Receptionist

Marksman Security LLC; El Segundo (CA); Presencial; USD 32.000 - 45.000; Jornada completa

Descripción de la vacante

Marksman Security LLC in California is seeking an Administrative Support Specialist to join our team. You will answer calls, greet visitors, assist HR and Administration, manage records, and help coordinate onboarding for new hires across Southern and Northern California.

This role supports multiple departments, maintains confidential files, handles data entry, and ensures smooth office operations at our CA sites.

Responsabilidades

• Answer incoming calls, greet visitors, respond to emails, and direct inquiries to the appropriate department.
• Assist employees with questions and coordinate requests with HR, Administration, and other teams.
• Direct candidates to recruiters as needed.
• Provide support for Southern and Northern CA
• Assist new hires with ADP onboarding, collect uniform sizes, and coordinate uniform requests.
• Assist with new hire paperwork and required orientation courses.
• Maintain accurate employee files, BSIS records, and documentation for active and terminated employees.
• Organize employee folders, update records, and follow up on outstanding documents.
• Forward employee paperwork to HR and prepare and mail final documents to terminated employees.
• Handle confidential information with professionalism and discretion.
• Manage uniform inventory, process requests, and order supplies for California sites.
• Coordinate uniform shipments through FedEx or USPS, including deliveries to Northern California locations.
• Work with road supervisors to coordinate deliveries and provide estimated arrival times.
• Inspect returned uniforms, arrange dry cleaning, and remove damaged items from circulation.
• Provide weekly uniform updates and communicate order and delivery status to Account Managers.
• Maintain a clean, organized, and professional office and front desk area.
• Coordinate office and client site supply requests.
• Assist with shipping
• Support HR and Administration with outgoing calls, data entry, document preparation, filing, and other administrative tasks.

Descripción del empleo

Marksman Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Marksman's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you!

Pay Rate: $27.80 per hour

Schedule: Monday – Friday | 9:00 AM – 5:00 PM

Key Responsibilities

• Answer incoming calls, greet visitors, respond to emails, and direct inquiries to the appropriate department.
• Assist employees with questions and coordinate requests with HR, Administration, and other teams.
• Direct candidates to recruiters as needed.
• Provide support for Southern and Nothern CA

Onboarding Support

• Assist new hires with ADP onboarding, collect uniform sizes, and coordinate uniform requests.
• Assist with new hire paperwork and required orientation courses.

Data Entry & Records Management

• Maintain accurate employee files, BSIS records, and documentation for active and terminated employees.
• Organize employee folders, update records, and follow up on outstanding documents.
• Forward employee paperwork to HR and prepare and mail final documents to terminated employees.
• Handle confidential information with professionalism and discretion.

Uniform & Inventory Management

• Manage uniform inventory, process requests, and order supplies for California sites.
• Coordinate uniform shipments through FedEx or USPS, including deliveries to Northern California locations.
• Work with road supervisors to coordinate deliveries and provide estimated arrival times.
• Inspect returned uniforms, arrange dry cleaning, and remove damaged items from circulation.
• Provide weekly uniform updates and communicate order and delivery status to Account Managers.

Office & Administrative Support

• Maintain a clean, organized, and professional office and front desk area.
• Coordinate office and client site supply requests.
• Assist with shipping
• Support HR and Administration with outgoing calls, data entry, document preparation, filing, and other administrative tasks.

#IND5

Accepted file types: pdf, doc, docx, txt, rtf

As set forth in Marksman Security LLC’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.