Front Desk & HR Support Coordinator

Whitaker Construction; Magna (UT); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

ESOP

Competitive wages

Health benefits

Dental benefits

Vision benefits

Life insurance

Short term disability

401(k) and match

Vacation

Paid holidays

Paid personal days

Profit sharing

Referral bonuses

Employee Assistance Program

Job summary

Whitaker Construction, founded in 1953, seeks a receptionist to be the first point of contact for visitors and callers in Utah. The role provides critical HR support, assisting with recruiting, onboarding, and new hire orientation, while handling everyday admin tasks with discretion.

The ideal candidate is organized, detail-oriented, and able to manage multiple administrative duties in a fast-paced environment. Proficiency in Microsoft Office and a friendly, professional demeanor are essential.

Qualifications

• High school diploma or GED required.
• 6 months to 1 year of related administrative or receptionist experience.
• Professional, polished telephone etiquette.
• Ability to deal effectively with the public and employees with courtesy and professionalism.
• Strong organizational skills and ability to multi-task under pressure.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel).
• Spanish speaking is a plus.
• Willingness to learn Whitaker Construction software.

Responsibilities

• Greet and assist visitors, clients, and employees in a professional and courteous manner.
• Answer, screen, and route incoming calls; take accurate messages as needed.
• Manage incoming and outgoing mail, deliveries, and office correspondence.
• Maintain the front desk area, conference rooms, and common areas in a clean, professional state.
• Provide general administrative support such as filing, scheduling, and ordering office supplies.
• Prepare onboarding materials and assist with coordination of new hire orientation sessions.
• Maintain HR records, including employee files, training documentation, and compliance paperwork.
• Support employee engagement initiatives, training events, and other HR projects as assigned.

Skills

High school diploma

Reception/admin experience

Phone etiquette

Multi-tasking

Microsoft Office

Bilingual English/Spanish

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Office equipment familiarity

Job description

Whitaker Construction, founded in 1953, seeks a receptionist to be the first point of contact for visitors and callers in Utah. The role provides critical HR support, assisting with recruiting, onboarding, and new hire orientation, while handling everyday admin tasks with discretion.

The ideal candidate is organized, detail-oriented, and able to manage multiple administrative duties in a fast-paced environment. Proficiency in Microsoft Office and a friendly, professional demeanor are essential.