Construction Office Administrator & Front Desk Pro

Willmeng Construction, Inc.; Salt Lake City (UT); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance

Job summary

Willmeng Construction, Inc. in Salt Lake City is seeking an organized, friendly Office Administrator/Receptionist who greets visitors, answers calls, and keeps the office running smoothly. You will coordinate with project teams, leadership, and corporate departments such as accounting and human resources, while interacting with clients, trade partners, and vendors who visit the office.

This is a full-time, in-office position based in our office Monday through Friday from 9:00 a.m. to 5:00 p.m.

Qualifications

• Experience in a front desk, reception, office administration, or administrative support role.
• Strong communication and customer service skills, with a professional, welcoming, and outgoing presence.
• Highly organized with exceptional attention to detail and the ability to manage multiple tasks, deadlines, and priorities.

Responsibilities

• Greet visitors, candidates, clients, and trade partners, serving as the first point of contact and representing the company with professional in-person and telephone etiquette.
• Answer and direct incoming calls, manage the general office inbox, and assist with estimating-related communications and follow-up phone calls.
• Receive and distribute mail, packages, and deliveries.
• Provide administrative support to office personnel, including the Vice President, and serve as backup support for the Executive Assistant as needed.
• Work closely with the Estimating team to support bid-related activities, coordinate communications, assist with documentation, and provide administrative support throughout the estimating process.
• Maintain office supplies, kitchen stock, conference rooms, office equipment, company SWAG, and safety inventory; coordinate with vendors for service and repairs.
• Support onboarding activities, including preparing workspaces and ensuring new team members have the tools and resources needed for a successful start.
• Schedule and coordinate conference rooms, meetings, interviews, lunches, company events, market activities, and community engagements through proactive calendar management.
• Assist with subcontractor prequalification documentation, insurance compliance tracking, and related administrative processes.
• Reconcile Concur expense reports and assist with other administrative and accounting support functions as needed.
• Provide administrative support for Bloom Growth initiatives, meeting coordination, and follow-up on action items.
• Help plan and coordinate office events, team gatherings, and community activities.
• Continuously identify opportunities to improve office processes, support special projects such as space planning or office moves, and contribute to an organized and efficient work environment.
• Demonstrate strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Skills

Front desk

Reception

Customer service

Microsoft Office

Organized

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Willmeng Construction, Inc. in Salt Lake City is seeking an organized, friendly Office Administrator/Receptionist who greets visitors, answers calls, and keeps the office running smoothly. You will coordinate with project teams, leadership, and corporate departments such as accounting and human resources, while interacting with clients, trade partners, and vendors who visit the office.

This is a full-time, in-office position based in our office Monday through Friday from 9:00 a.m. to 5:00 p.m.