Front Desk & HR Admin Coordinator

Mille Lacs Band of Ojibwe; Northern (KY); Hybrid; USD 48,712,000 - 73,068,000; Full time

Job summary

The Mille Lacs Band of Ojibwe seeks a Main Receptionist to greet visitors and callers, and to direct inquiries to the appropriate staff. The role provides administrative support for the Human Resources team and limited support for Government Center staff.

Candidates should have a high school diploma or GED, 3–5 years of receptionist experience or related training, and strong Microsoft Office skills. Confidential handling of documents is essential for this position.

Qualifications

• High school diploma or GED certificate.
• Three-Five years’ experience as a receptionist; OR successful completion of related AanjiBimaadizing Work Experience placement and certificates in training on phone etiquette, multi-line phones, customer service, computer skills, confidentiality.
• Ability to handle highly confidential personnel information.
• Ability to write routine reports and correspondence.
• Ability to do basic math.
• Familiarity with and ability to operate a complex PBX (telephone switching) system.
• Strong verbal communication skills.
• Familiarity with and ability to operate various office equipment, including fax machines, photocopying machines, etc.
• Must have computer skills in a Microsoft environment, including Excel, Word, and Outlook.
• Familiarity with Laserfiche preferred.
• Knowledge of basic filing systems preferred.

Responsibilities

• Operates PBX telephone console to receive incoming messages.
• Answers phones, obtains caller's name when necessary and takes messages.
• Directs caller to destination and records name, time of call, nature of business, and person called upon.
• Page employees or visitors and announce events or notices when necessary.
• Assists with scanning and data entry into Laserfiche.
• Assists with sorting personnel documents for scanning.
• Maintain confidentiality of documents and knowledge of when to disclose.
• Types memos, correspondence, reports, and other documents.
• Collects and distributes messages.
• Assist in the mailroom as required.
• Maintain and update various lists and databases.
• Schedules the use of meeting and conference rooms within the Government Center.
• Performs a variety of clerical duties.
• Other duties as assigned.

Skills

Strong verbal communication

Ability to write routine reports

Ability to do basic math

Microsoft Office proficiency

Laserfiche familiarity

Paperwork/filing

Education

High school diploma or GED

Tools

PBX system

Laserfiche

Excel

Word

Outlook

Job description

The Mille Lacs Band of Ojibwe seeks a Main Receptionist to greet visitors and callers, and to direct inquiries to the appropriate staff. The role provides administrative support for the Human Resources team and limited support for Government Center staff.

Candidates should have a high school diploma or GED, 3–5 years of receptionist experience or related training, and strong Microsoft Office skills. Confidential handling of documents is essential for this position.