Front Desk & Data Entry Admin Specialist

Downtown Boulder Partnership; Saint Paul (MN); On-site; USD 35,183 - 42,209; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid parental leave

Pension plan (PERA)

Job summary

The League of Minnesota Cities is seeking an organized receptionist/office services assistant to provide front desk support, answer calls, and help maintain the central member database. You will handle mail, copies, scanning, and document formatting while ensuring confidentiality and high-quality customer service.

Your role involves coordinating meeting logistics, post ads, and assisting multiple departments as needed. Strong MS Office skills and data-entry accuracy are essential.

Qualifications

• Three years' experience in receptionist or office administration.
• Data entry experience and English communication skills.
• Advanced Microsoft Office skills (Outlook, Excel, Word, Teams, PowerPoint).
• Ability to handle multiple projects and maintain confidentiality.
• Reliable transportation.

Responsibilities

• Greet and direct members and visitors; monitor access.
• Update and maintain membership data in central database.
• Answer phones and perform clerical tasks; route mail.
• Post city ads and support AV, meetings and conference room reservations.
• Scan, index, and verify documents using Laserfiche.
• Operate office machines and manage supply inventory.
• Assist with trainings and events.

Skills

Data entry

English communication

Customer service

Microsoft Office

Phone handling

Confidentiality

Time management

Education

High School Diploma or equivalent

Tools

Laserfiche

Microsoft Office

Mailing software

Job description

The League of Minnesota Cities is seeking an organized receptionist/office services assistant to provide front desk support, answer calls, and help maintain the central member database. You will handle mail, copies, scanning, and document formatting while ensuring confidentiality and high-quality customer service.

Your role involves coordinating meeting logistics, post ads, and assisting multiple departments as needed. Strong MS Office skills and data-entry accuracy are essential.