Front Desk & HR Admin Coordinator

Center for Developmentally Disabled; Kansas City (MO); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Full Benefits

Professional office environment

Job summary

Center for Developmentally Disabled (CDD) is seeking a professional Receptionist to welcome visitors and keep the office running smoothly. The role supports administrative, HR, recruiting, and onboarding activities in a busy nonprofit setting in Kansas City, MO.

You will handle inquiries, manage sign-ins, assist with scheduling, and aid with HR processes while maintaining records and coordinating supplies. A strong customer focus and detail-oriented approach are essential.

Qualifications

• High school diploma or GED required.
• At least one year of administrative experience required.
• Working knowledge of Microsoft Word, Excel, and Publisher.
• Strong attention to detail and excellent organizational skills.
• Professional, positive, and customer-focused communication.
• Flexibility and the ability to manage multiple priorities in a busy office environment.

Responsibilities

• Answer incoming calls, direct callers to the appropriate staff member or tenant, and provide routine company information.
• Greet, assist, and direct visitors, applicants, employees, and other guests throughout the facility.
• Monitor visitor access, maintain sign-in records, and support established emergency communication procedures.
• Receive, sort, log, and distribute incoming mail and faxes.
• Maintain internal phone directories, reserve meeting rooms in Outlook, and assist with office documents and meeting materials.
• Enter newly hired Direct Support staff and supervisors into scheduling software and provide system access.
• Maintain staff checklists, employee occurrence documentation, Workers' Compensation files, and related electronic and paper records.
• Distribute and collect Pay Advancement forms and route completed documents to Payroll.
• Order commonly used administrative supplies and receive, store, distribute, and document supply orders.
• Support recruiting by greeting candidates, notifying Talent Acquisition staff, and distributing and collecting interview documentation.
• Support HR and Training with new-hire arrivals and the start of the onboarding process.
• Create employee anniversary letters and birthday cards for individuals supported by CDD.

Skills

Administrative experience

Customer-focused communication

Organizational skills

Attention to detail

Professional demeanor

Education

High school diploma or GED

Associate degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Job description

Center for Developmentally Disabled (CDD) is seeking a professional Receptionist to welcome visitors and keep the office running smoothly. The role supports administrative, HR, recruiting, and onboarding activities in a busy nonprofit setting in Kansas City, MO.

You will handle inquiries, manage sign-ins, assist with scheduling, and aid with HR processes while maintaining records and coordinating supplies. A strong customer focus and detail-oriented approach are essential.