Front Desk & HR Admin Coordinator

Allied Universal; Florida; On-site; USD 30,000 - 42,000; Full time

Job summary

Allied Universal is seeking a Receptionist at our local branch to manage front desk operations, answer calls, greet visitors, and perform general administrative tasks for branch staff.

Responsibilities include assisting candidates with applications, maintaining personnel files, WinTeam data entry, and supporting HR-related reporting. Strong communication and organizational skills are essential.

Qualifications

• Minimum high school diploma or equivalent.
• 3–4 years receptionist/HR or related experience.
• Excellent customer service and professional interaction with all levels of staff and guests.
• Demonstrated outstanding organizational skills for large volumes of paperwork.
• Excellent verbal and written communication; confident in a team environment.
• Proficient in Microsoft Office; HRIS experience is a strong plus.

Responsibilities

• Maintain front desk phone system: answer calls, direct inquiries, and take accurate messages.
• Greet and direct visitors per visit purpose.
• Assist candidates with employment applications and pre-employment paperwork.
• Assist with personnel file maintenance per HR guidelines.
• Enter data in WinTeam and maintain files as directed.
• Support guard card license reporting and weekly audits by HR.
• Maintain office supplies and general organization.
• Assist with uniform program administration and related tasks.

Skills

Customer service

Team player

Organizational skills

Verbal and written communication

Flexible

Education

High school diploma or equivalent

Tools

Microsoft Office

HRIS

Job description

Allied Universal is seeking a Receptionist at our local branch to manage front desk operations, answer calls, greet visitors, and perform general administrative tasks for branch staff.

Responsibilities include assisting candidates with applications, maintaining personnel files, WinTeam data entry, and supporting HR-related reporting. Strong communication and organizational skills are essential.