Front Desk & Facilities Coordinator

MarketSource; Appleton (WI); On-site; USD 17,000 - 26,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)/Roth

Life & AD&D insurance

Short/long-term disability

HSA & DCFSA

Job summary

MarketSource is seeking a Receptionist to create a positive first impression for visitors and employees. This in-office role runs Monday through Friday, 8 am to 5 pm, handling calls, greeting guests, and providing general office support.

You will manage mail, supplies, conference rooms, and person-to-person interactions, while collaborating with Facilities and admin teams. The ideal candidate has 1 year of customer service/office experience, strong communication, and excellent organizational

Qualifications

• In-office work 5 days per week, 8 am – 5 pm.
• 1 year of related experience in customer service and/or office administration; real estate environment highly desired
• Excellent oral and written communication skills

Responsibilities

• Greet guests in a professional, friendly, and hospitable manner
• Professionally administer all incoming calls and requests
• Type memos, correspondence, reports, and other documents as requested
• Provide callers with information such as company address, directions, fax numbers, and website
• Assist in ordering, receiving, stocking and distribution of office supplies
• Schedule and maintain conference rooms
• Maintain and distribute accurate employee office phone list
• Respond to work orders via internal portal with timely updates
• Assist with office/desk key distribution and management
• Assist in new hire security badge process and distribution
• Request building maintenance and repairs as needed
• Support Facilities Manager with project coordination tasks
• Build collaborative relationships with property management and executive admin teams
• Assist with miscellaneous facilities projects

Skills

MS Office Suite

Typing 45+ wpm

Phone etiquette

Communication

Customer service

Organizational skills

Independent work

Education

High School Diploma or GED

Tools

MS Office (Word, Excel, Outlook)

Job description

MarketSource is seeking a Receptionist to create a positive first impression for visitors and employees. This in-office role runs Monday through Friday, 8 am to 5 pm, handling calls, greeting guests, and providing general office support.

You will manage mail, supplies, conference rooms, and person-to-person interactions, while collaborating with Facilities and admin teams. The ideal candidate has 1 year of customer service/office experience, strong communication, and excellent organizational