Front Desk Coordinator (Mon–Fri, 8–5)

MarketSource, Inc. Careers; Appleton (WI); On-site; USD 32,000 - 42,000; Full time

Job summary

MarketSource is seeking a Receptionist to create a positive first impression for visitors and employees. This in-office role runs 8 am–5 pm, five days a week, with duties ranging from greeting guests to routing calls and performing general clerical tasks.

You will type memos, provide essential information, and support facilities operations, including supplies, conference room scheduling, and security badge processing. Strong communication and organization are essential.

Qualifications

• Proficiency with MS Office including Word, Excel, and Outlook.
• Typing speed of 45+ wpm with accuracy.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and follow through on tasks.
• Effective interpersonal skills for guest interaction.

Responsibilities

• Greet guests in a professional, friendly, and hospitable manner
• Professionally administer all incoming calls and requests
• Type memos, correspondence, reports, and other documents as requested
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and related information
• Assist in the ordering, receiving, stocking and distribution of office supplies
• Schedule and maintain conference rooms
• Maintain and distribute accurate employee office phone list
• Utilize the internal request portal to respond and track all work orders in a timely manner, ensuring excellent customer service
• Assist with office/desk key distribution and management
• Assist in new hire security badge process and distribution
• Request building maintenance/repairs as needed
• Assist the Facility Manager with project management coordination tasks
• Build collaborative relationships with property management and executive administrative teams and communicate issues directly with them for resolution
• Assist with and support miscellaneous facilities projects as assigned

Skills

MS Office

Typing 45 wpm

Verbal communication

Written communication

Organization

Interpersonal skills

Independence

Education

High School Diploma

Tools

MS Office Suite

Job description

MarketSource is seeking a Receptionist to create a positive first impression for visitors and employees. This in-office role runs 8 am–5 pm, five days a week, with duties ranging from greeting guests to routing calls and performing general clerical tasks.

You will type memos, provide essential information, and support facilities operations, including supplies, conference room scheduling, and security badge processing. Strong communication and organization are essential.