Front Desk Executive

Recruito; United States; Remote; USD 32,000 - 46,000; Full time

Job summary

Recruito is seeking a professional receptionist/administrative assistant to welcome visitors, manage front desk operations, and support the HR and facilities teams. The role requires polished communication, strong organization, and proficient use of Microsoft Office tools to handle emails, scheduling, and records.

The ideal candidate will maintain confidential information, coordinate meetings and office services, and represent the company with a friendly, customer-focused demeanor at a

Qualifications

• Experience in reception, front office, or administration; freshers may apply.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office and basic clerical tasks.

Responsibilities

• Welcome visitors and manage visitor registrations and records.
• Handle incoming calls, messages, and general inquiries.
• Coordinate visitor appointments, meetings, and conference room bookings.
• Manage mail, courier services, and office supplies.
• Support HR and administrative teams with documentation and coordination.
• Coordinate with housekeeping, security, and facility teams.
• Maintain reception areas and report maintenance issues.
• Organize office events and ensure compliance with visitor policies.

Skills

Reception experience

Communication skills

Organizational skills

Multitasking

Confidentiality

Interpersonal skills

Problem-solving

Tools

Microsoft Office

Job description

Responsibilities

• Welcome visitors and manage visitor registrations and records.


• Handle incoming calls, messages, and general inquiries.


• Coordinate visitor appointments, meetings, and conference room bookings.


• Manage mail, courier services, and office supplies.


• Support HR and administrative teams with documentation and coordination.


• Coordinate with housekeeping, security, and facility teams.


• Maintain reception areas and report maintenance issues.


• Organize office events and ensure compliance with visitor policies.

Requirements

• Experience in reception, front office, or administration; freshers with excellent communication skills may apply.


• Strong verbal and written communication skills.


• Professional appearance and customer-service orientation.


• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.


• Strong organizational, multitasking, and coordination skills.


• Ability to handle confidential information responsibly.


• Good interpersonal, problem-solving, and relationship-management skills.