Front Desk Coordinator (Coverage Team)

Advent Talent Group; Minneapolis (MN); On-site; USD 30,000 - 42,000; Part time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking administrative professionals to join a flexible Front Desk Coverage team for a well-loved, fast-casual brand in Minneapolis. You'll step in to provide front desk and administrative coverage for planned absences, vacations, the busy holiday season, and other business needs, helping ensure a seamless experience for employees, visitors, and leadership teams.

This role is ideal for professionals who enjoy variety, can adapt quickly, and thrive in people-focused

Qualifications

• 3+ years of office administration, front desk, executive support, or office coordination experience.
• Advanced Microsoft Office skills, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience with Concur, Expensify, Workday, or similar expense management systems.
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication skills.
• Professional presence and the ability to interact confidently with executives and business leaders.

Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors.
• Provide front desk and administrative support as coverage needs arise.
• Coordinate meetings, conference rooms, catering, and office events.
• Manage incoming and outgoing mail, shipping, and package distribution.
• Process expense reports, invoices, and related administrative documentation.
• Support office operations and help maintain a welcoming, organized workplace environment.
• Assist with employee engagement initiatives and culture-building activities.
• Partner with internal and external stakeholders while maintaining a high level of professionalism.
• Handle confidential information with discretion and sound judgment.
• Support special projects and provide flexible assistance as business needs evolve.

Skills

Office administration

Microsoft Office

Communication skills

Organizational skills

Multitasking

Professional presence

Tools

Concur

Expensify

Workday

Job description

Advent Talent Group is seeking administrative professionals to join a flexible Front Desk Coverage team for a well-loved, fast-casual brand in Minneapolis.You'll step in to provide front desk and administrative coverage for planned absences, vacations, the busy holiday season, and other business needs, helping ensure a seamless experience for employees, visitors, and leadership teams. This role is ideal for professionals who enjoy variety, can adapt quickly, and thrive in people-focused environments.

This opportunity may appeal to administrative professionals seeking supplemental income, work-life flexibility, or a way to stay connected to the workforce without committing to a full-time schedule.

Overview

• Position Type: Contract, Ongoing
• Location: 100% On-Site, Minneapolis, MN
• Schedule: Variable hours based on planned coverage needs
• Pay: $26/hour

Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors.
• Provide front desk and administrative support as coverage needs arise.
• Coordinate meetings, conference rooms, catering, and office events.
• Manage incoming and outgoing mail, shipping, and package distribution.
• Process expense reports, invoices, and related administrative documentation.
• Support office operations and help maintain a welcoming, organized workplace environment.
• Assist with employee engagement initiatives and culture-building activities.
• Partner with internal and external stakeholders while maintaining a high level of professionalism.
• Handle confidential information with discretion and sound judgment.
• Support special projects and provide flexible assistance as business needs evolve.

Qualifications

• 3+ years of office administration, front desk, executive support, or office coordination experience.
• Advanced Microsoft Office skills, including Outlook, Teams, Word, PowerPoint, and Excel.
• Experience with Concur, Expensify, Workday, or similar expense management systems.
• Strong organizational, multitasking, and prioritization skills.
• Excellent written and verbal communication skills.
• Professional presence and the ability to interact confidently with executives and business leaders.
• Ability to manage changing priorities, frequent interruptions, and multiple requests.
• Strong attention to detail and commitment to providing excellent service.
• Reliable availability to support scheduled coverage needs.

Eligible employees will enjoy the following benefits with Advent Talent Group:

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Advent Talent Group is an Equal Opportunity Employer

Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.