Front Desk Coordinator

LSP SA STONE OAKS LLC; San Antonio (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Dogtopia is seeking a Front Desk Coordinator to welcome pet parents and their dogs, manage check-in/check-out, and support enrollment and memberships. You will maintain accurate records, promote services, and coordinate with the daycare team in a fast-paced lobby environment.

The role emphasizes exceptional service, organization, and teamwork to deliver a positive, safe experience for pets and their families.

Qualifications

• Previous experience in customer service, retail, hospitality, or pet care preferred.
• Excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Comfortable using scheduling software and point-of-sale systems.
• Ability to stand for extended periods and lift up to 30 pounds.

Responsibilities

• Greet pet parents and their dogs with a friendly and welcoming attitude.
• Manage the check-in and check-out process efficiently.
• Ensure accurate handling of customer accounts and reservations.
• Address pet parent questions and concerns professionally.
• Deliver Dogtopia’s “3 S’s” customer service philosophy: Smile, Story, and Satisfaction.
• Manage daycare, boarding, and grooming reservations through the scheduling system.
• Verify dog vaccination records and enrollment status.
• Maintain accurate customer and dog profiles in the system.
• Coordinate with playroom staff to ensure smooth dog transitions.
• Promote and explain daycare packages, memberships, and services to pet parents.
• Assist with new customer onboarding and enrollment processes.
• Support sales goals by recommending services that meet pet parent needs.
• Help maintain strong customer retention through positive engagement.
• Process payments and maintain accurate transaction records.
• Maintain organized customer records and documentation.
• Support daily reporting and front desk operational tasks.
• Assist management with administrative projects as needed.
• Communicate clearly with Canine Coaches and management regarding dog arrivals, departures, and special instructions.
• Assist with coordinating dog movement between the lobby and playrooms.
• Maintain clear and professional communication with both team members and pet parents.

Skills

Customer service

Interpersonal skills

Organizational skills

Multitasking

Scheduling software

POS systems

Tools

Scheduling software

POS systems

Job description

Position OverviewThe Front Desk Coordinator serves as the first point of contact for Dogtopia pet parents and plays a key role in delivering an exceptional customer experience. This position manages the front desk operations, coordinates dog check-in and check-out, supports enrollment and membership programs, and ensures smooth daily communication between pet parents and the daycare team.The ideal candidate is organized, customer-focused, and comfortable working in a fast-paced environment while maintaining a welcoming and professional atmosphere.Key ResponsibilitiesCustomer ExperienceGreet pet parents and their dogs with a friendly and welcoming attitude.Manage the check-in and check-out process efficiently.Ensure accurate handling of customer accounts and reservations.Address pet parent questions and concerns professionally.Deliver Dogtopia’s “3 S’s” customer service philosophy: Smile, Story, and Satisfaction.Scheduling & ReservationsManage daycare, boarding, and grooming reservations through the scheduling system.Verify dog vaccination records and enrollment status.Maintain accurate customer and dog profiles in the system.Coordinate with playroom staff to ensure smooth dog transitions.Sales & Enrollment SupportPromote and explain daycare packages, memberships, and services to pet parents.Assist with new customer onboarding and enrollment processes.Support sales goals by recommending services that meet pet parent needs.Help maintain strong customer retention through positive engagement.Administrative SupportProcess payments and maintain accurate transaction records.Maintain organized customer records and documentation.Support daily reporting and front desk operational tasks.Assist management with administrative projects as needed.Communication & Team CoordinationCommunicate clearly with Canine Coaches and management regarding dog arrivals, departures, and special instructions.Assist with coordinating dog movement between the lobby and playrooms.Maintain clear and professional communication with both team members and pet parents.QualificationsStrong passion for dogs and customer service.Previous experience in customer service, retail, hospitality, or pet care preferred.Excellent interpersonal and communication skills.Strong organizational and multitasking abilities.Comfortable using scheduling software and point-of-sale systems.Ability to remain calm and professional during busy periods.Physical RequirementsAbility to stand for extended periods of time.Ability to lift up to 30 pounds when necessary.Comfortable working in a busy environment with dogs and pet parents.Ability to move quickly and safely between the front desk and playroom areas.Work EnvironmentFast-paced dog daycare environmentFrequent interaction with dogs and pet parentsIndoor facility with active lobby and operational areasTeam-oriented workplaceCore ValuesFront Desk Coordinators are expected to demonstrate:Exceptional customer serviceProfessional communicationPositive attitude and energyAttention to detailTeam collaborationCommitment to Dogtopia brand standards