Front Desk & Advancement Admin Specialist

Berkeley; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Berkeley Preparatory School in Tampa, FL, is seeking a Receptionist & Advancement Administrative Assistant to serve as the face of the school and liaison across alumni, students, families, and staff. The role combines front-office duties with advancement program support on a full-time basis.

You will open offices, manage calls and visitors, handle mail, and support calendar planning and event logistics, contributing to a professional, welcoming campus environment.

Qualifications

• Two to three years of relevant experience in an office environment, primarily running a front office.

Responsibilities

• Open the Administrative offices daily in a punctual manner with strong attendance
• Answer, screen, and direct phone calls in a polite and friendly manner
• Greet visitors, vendors, and guests warmly, directing them appropriately and answering questions graciously and accurately; Process all visitors, vendors, alumni, and faculty badges in the FastPass System
• Oversee and manage incoming and outgoing mail
• Oversee the School’s main calendar - processing requests, entering events, and hosting calendar review meetings
• Take inventory of office and mailing supplies; order and restock, as needed
• Oversee and schedule campus meeting spaces
• Assist with general administrative tasks to include, but not limited to, copying, faxing, mail merges, creating address labels, processing purchase orders, and data entry
• Demonstrate positivity and a team spirit by assisting other departments with bulk mailing projects and other special tasks
• Maintain the front office and employee kitchen, in a clean and tidy manner
• Maintain and distribute the school phone directory and have ready for distribution the week before school begins, with updates as needed throughout the year
• Assist with Late Duty roster
• Assist with other Advancement projects and programs, including occasional evening programs and events

Skills

Reliability

Communication

Organization

Multitasking

Office equipment

Interpersonal skills

Fast learner

Positive attitude

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Berkeley Preparatory School in Tampa, FL, is seeking a Receptionist & Advancement Administrative Assistant to serve as the face of the school and liaison across alumni, students, families, and staff. The role combines front-office duties with advancement program support on a full-time basis.

You will open offices, manage calls and visitors, handle mail, and support calendar planning and event logistics, contributing to a professional, welcoming campus environment.