Receptionist & Advancement Administrative Assistant

Berkeley Preparatory School; Tampa (FL); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Professional development resources

Employee wellness program

Living in Tampa Bay Area

Grant-funded travel opportunities

Job summary

Berkeley Preparatory School in Tampa, FL seeks its next Upper Division Director, commencing in July 2027. This role supports alumni, students, families, and staff, reporting to the Director of Institutional Advancement. The position is full-time with comprehensive benefits and competitive national pay scales.

The candidate will lead in an independent, Episcopal college preparatory setting, partnering with a search firm for leadership placements and managing complex advancement operations.

Qualifications

• Two to three years of relevant experience in an office environment, primarily running a front office.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Ability to read, write, and speak English with professional communication.
• Willingness to learn Blackbaud’s Raiser’s Edge.

Responsibilities

• Open the Administrative offices daily in a punctual manner with strong attendance.
• Answer, screen, and direct phone calls in a polite and friendly manner.
• Greet visitors and manage badges in the FastPass system.
• Oversee and manage mail and the School calendar.
• Maintain front office and employee kitchen in a clean, tidy manner.
• Assist with general administrative tasks and bulk mailing projects.
• Support other Advancement projects and occasional evening events.

Skills

Reliable and dependable

Excellent communication

Organized & resourceful

Prioritizing & multitasking

Professional demeanor

Interpersonal skills

Fast learner

Positive attitude

Discretion & professionalism

Education

Experience in an administrative/front-office role

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Thank you for your interest in Berkeley Preparatory School. Berkeley is home to approximately 300 faculty and staff members who are passionate about preparing students to become lifelong learners. The school takes pride in hiring dynamic and dedicated professionals who are among the finest in their areas, and we invest in our employees in myriad ways. Scroll further down the page to explore some perks of working at Berkeley, including:

• access to copious professional development resources and benefits
• a robust employee wellness program
• living in the vibrant Tampa Bay Area
• grant-funded travel opportunities

Berkeley is proud to be an institution that is growing. Below is a list of current open positions; filled positions have been removed.

Berkeley is seeking its next Upper Division Director, beginning in July 2027. Resource Group 175 , a search firm that specializes in independent school leadership, is accepting inquiries and applications. please email Adam Peichert

Location: Tampa, FL

Job Id:299

# of Openings:1

Berkeley Preparatory School - a school free of government interference located in beautiful Tampa, Florida.

Founded in 1960, Berkeley Preparatory School is an independent, co-educational, Episcopal college preparatory school with a current enrollment of 1,460 students in grades Pre-K through 12. Notably, the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways. In fact, Berkeley was named a “2026 Top Workplace” by the Tampa Bay Times.

At Berkeley, we seek to educate the whole child by nurturing students’ intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.

Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the‑art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well‑rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and enjoying a myriad of co‑curricular opportunities.

The tax advantages of living in Florida are significant, and the Tampa Bay region offers an incomparable lifestyle replete with sunshine, year‑round outdoor activity, and rich culture. Safe and easy to navigate, Tampa Bay is a wonderful place to make a life.

The Receptionist & Advancement Administrative Assistant serves as the liaison between our alumni, students, families, faculty, staff, and visitors with the highest level of professionalism, courtesy, and hospitality. The Receptionist and Advancement Administrative Assistant sets a positive tone for all visitors, callers, and guests through exercising our core values of discipline, diligence, and integrity. The candidate will always demonstrate an upbeat and helpful attitude and take pride in being the face of Berkeley.

Responsibilities

• Open the Administrative offices daily in a punctual manner with strong attendance
• Answer, screen, and direct phone calls in a polite and friendly manner
• Greet visitors, vendors, and guests warmly, directing them appropriately and answering questions graciously and accurately; Process all visitors, vendors, alumni, and faculty badges in the FastPass System
• Oversee and manage incoming and outgoing mail
• Oversee the School’s main calendar - processing requests, entering events, and hosting calendar review meetings
• Take inventory of office and mailing supplies; order and restock, as needed
• Oversee and schedule campus meeting spaces
• Assist with general administrative tasks to include, but not limited to, copying, faxing, mail merges, creating address labels, processing purchase orders, and data entry
• Demonstrate positivity and a team spirit by assisting other departments with bulk mailing projects and other special tasks
• Maintain the front office and employee kitchen, in a clean and tidy manner
• Maintain and distribute the school phone directory and have ready for distribution the week before school begins, with updates as needed throughout the year
• Assist with Late Duty roster
• Assist with other Advancement projects and programs, including occasional evening programs and events

Skills & Attributes

• Reliable and dependable
• Excellent verbal and written communication
• High degree of organization and resourcefulness
• Adept at prioritizing, scheduling, and multitasking
• Ability to handle all forms of office equipment (e.g., telephone switchboard, printer, fax machine, postage machine, etc.)
• Active listener with excellent interpersonal skills
• Fast and eager learner
• Friendly and positive attitude
• Maintain grace and professionalism in times of simultaneous requests from multiple constituents

Qualifications

• Two to three years of relevant experience in an office environment, primarily running a front office
• Proficient in Microsoft Office products to include MS Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to read, write, and speak English
• Able to type a minimum of 35 wpm
• Excellent interpersonal skills
• Comfortable multitasking and prioritizing tasks without guidance
• Punctual with strong attendance
• Preference to previous database and Google suite experience
• Willingness to learn Blackbaud’s Raiser’s Edge

Compensation and Benefits

This position reports to the Director of Institutional Advancement and is a full‑time, salary, non‑exempt position with full benefits. The appointment will begin as soon as possible. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

All inquiries and nominations are kept confidential.

Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School-administered programs, or in the administration of its hiring and employment practices.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Professional Development and Personal Enrichment

Once-in-a-Lifetime Trips for Employees: Jenkins and Kuhn Recipients

Living in Tampa Bay

Tampa Bay is home to beautiful natural landscapes, some of the most famous beaches in the world, thriving cultural centers, several professional sports teams, exciting theme parks, and more.

• Beaches:Clearwater Beach, St. Pete Beach, Honeymoon Island, Caladesi Island, and more
• Parks: Bonnet Springs Park, Flatwoods Park, Hillsborough River State Park, Lettuce Lake Park, Weeki Wachee Springs State Park, Coachman Park

Berkeley Preparatory School is an Equal Opportunity Employer. Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other Berkeley-administered programs, or in the administration of its hiring and employment practices.

Contact Information