Front Desk Administrator

Team Sunshine Construction; Hudson (MA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Paid time off

Career growth

Job summary

Team Sunshine Construction is seeking an Office Administrator (Front Desk) to manage daily operations, greet visitors, and support multiple departments. You will handle supplies, permit and fee records, coordinate with service and inspection teams, and provide coverage during absences.

The role demands 1–2 years of admin experience, strong organizational skills, attention to detail, and solid communication.

Qualifications

• 1–2 years of administrative support experience, preferably in solar or construction industries.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently as well as in a team.
• Good communication and customer service skills.
• Valid driver’s license and reliable transportation.

Responsibilities

• Office Supplies Management: take inventory, update records, order and restock items, keep stations tidy.
• Permit and Fee Administration: pay fees daily and track logs, file documents, prepare packages.
• Front Desk Operations: greet visitors, check in/out, answer and route calls.
• Administrative Support: assist management, collaborate across departments, cover other roles as needed.

Skills

Administrative support

Organization

Communication

Customer service

Driver's license

Tools

Microsoft Office

Phone system

Job description

Position Overview

The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. A successful candidate will be able to maintain attention to detail while completing a variety of tasks that require administrative and customer service skills.

Key Responsibilities

Office Supplies Management

• Take inventory of office supplies and equipment (e.g., computers, phones, desks)
• Maintain inventory records and update as new items are purchased or disposed of
• Order and restock supplies as needed to ensure smooth office operations
• Ensure office tidiness and organized supply stations

Permit and Fee Administration

• Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs
• Track due dates, payment amounts, and confirmations for all permit-related expenses
• Print, file, and organize permit and interconnection documentation
• Prepare permit packages for mailing, pickup, or drop-off as required
• Print and mail permit applications as needed

Front Desk Operations

• Greet and check in/out visitors and staff
• Answer general office phone calls and route them to the appropriate departments

Administrative Support

• Assist upper management and owners with a variety of administrative tasks
• Collaborate with other departments to support workflows and ensure tasks are completed efficiently
• Learn all other administrative roles and provide coverage during vacations or sick leave
• Assist other departments as needed, including but not limited to:
• Supporting the service department by contacting Enphase and SolarEdge for issue resolution
• Supporting the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes

Additional Duties

• Collaborate with team members across departments to ensure operational efficiency
• Handle miscellaneous tasks and projects as assigned by upper management

Qualifications

• Minimum of 1–2 years of administrative support experience, preferably in the solar or construction industry
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Good communication and customer service skills
• Valid driver’s license and reliable transportation

Benefits

We offer a highly competitive salary and benefits package, including health insurance, dental, vision, and paid time off. Additionally, we provide opportunities for career growth and advancement within the company.

Compensation

$20+/hour, based on experience