Front Desk Administrator

Team Sunshine Construction, LLC; Hudson (MA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Paid time off

Career growth opportunities

Job summary

Team Sunshine Construction, LLC in Hudson, MA is seeking an Office Administrator (Front Desk) to keep the office running smoothly and support multiple departments. You will greet visitors, manage calls, handle supplies, process permits and fees, and assist owners with administrative tasks.

A detail‑oriented candidate with 1–2 years of experience is ideal, with growth opportunities. The role requires strong organizational skills, reliability, and a customer‑focused approach to support a

Qualifications

• 1–2 years of administrative support experience, preferably in solar or construction
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Able to work independently and as part of a team
• Good communication and customer service skills

Responsibilities

• Office Supplies Management: take inventory, maintain records, reorder supplies, keep stations tidy
• Permit and Fee Administration: pay fees, track due dates, organize docs
• Front Desk Operations: greet visitors, answer calls, route to departments
• Administrative Support: assist management, collaborate with departments, cover roles during vacations
• Additional Duties: collaborate cross-functionally and handle miscellaneous tasks as assigned

Skills

Administrative support

Organizational skills

Time management

Attention to detail

Customer service

Communication skills

Driver's license

Job description

Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England!

Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.

Position Overview

The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. A successful candidate will be able to maintain attention to detail while completing a variety of tasks that require administrative and customer service skills.

Key Responsibilities

Office Supplies Management

Take inventory of office supplies and equipment (e.g., computers, phones, desks)

Maintain inventory records and update as new items are purchased or disposed of

Order and restock supplies as needed to ensure smooth office operations

Ensure office tidiness and organized supply stations

Permit and Fee Administration

Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs

Track due dates, payment amounts, and confirmations for all permit-related expenses

Print, file, and organize permit and interconnection documentation

Prepare permit packages for mailing, pickup, or drop-off as required

Print and mail permit applications as needed

Front Desk Operations

Greet and check in/out visitors and staff

Answer general office phone calls and route them to the appropriate departments

Administrative Support

Assist upper management and owners with a variety of administrative tasks

Collaborate with other departments to support workflows and ensure tasks are completed efficiently

Learn all other administrative roles and provide coverage during vacations or sick leave

Assist other departments as needed, including but not limited to:

Supporting the service department by contacting Enphase and SolarEdge for issue resolution

Supporting the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes

Additional Duties

Collaborate with team members across departments to ensure operational efficiency

Handle miscellaneous tasks and projects as assigned by upper management

Qualifications

Minimum of 1–2 years of administrative support experience, preferably in the solar or construction industry

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to work independently and as part of a team

Good communication and customer service skills

Valid driver’s license and reliable transportation

We offer a highly competitive salary and benefits package,

• health insurance
• dental
• vision
• paid time off
• opportunities for career growth and advancement within the company.

Additionally, we provide opportunities for career growth and advancement within the company.

Compensation: $20+/hour, based on experience