Operations Project Coordinator

Team Sunshine Construction; Hudson (MA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Team Sunshine Construction is seeking an Operations Project Coordinator to manage residential solar and HVAC projects from contract through completion, coordinating with homeowners, municipalities, utilities, installation crews, and internal departments to keep schedules on track. You will maintain timelines, track field activity, and ensure all permits and inspections move smoothly.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can manage multiple priorities

Qualifications

• 1+ year of project coordination, scheduling, admin, or operations experience.
• Excellent organizational, communication, and customer service skills.
• Strong attention to detail with the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office; ability to learn CRM & project management software.
• Valid driver’s license and reliable transportation.

Responsibilities

• Coordinate residential solar and HVAC projects from contract through completion
• Schedule pre-installation solar and HVAC service work
• Schedule solar and HVAC installations
• Coordinate municipal and utility inspections for solar and HVAC projects
• Schedule site surveys and maintain project timelines
• Serve as the primary point of contact for homeowners, providing project updates and answering questions throughout the process
• Coordinate with building departments, utility companies, inspectors, and internal teams to keep projects progressing on schedule
• Monitor project pipelines, identify delays, and resolve scheduling or operational issues
• Coordinate travel arrangements for out-of-town installation crews
• Print and mail permit packets, applications, and required payment checks
• Handle incoming field calls related to design changes, procurement needs, and project updates
• Order and track materials for all solar and HVAC projects, ensuring crews have what they need before installation
• Maintain accurate project documentation and update CRM/project management systems
• Assist with additional operational tasks and special projects as assigned

Skills

Organizational

Communication

Customer service

Attention to detail

Microsoft Office

CRM

Team oriented

Driver's license

Tools

CRM software

Project management software

Job description

Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England! Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.

The Operations Project Coordinator is responsible for managing and coordinating residential solar and HVAC projects from contract through completion. This role works closely with homeowners, municipalities, utility companies, installation crews, and internal departments to ensure projects stay on schedule and move efficiently through every phase of the process. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and can successfully manage multiple priorities at once.

Key Responsibilities

• Coordinate residential solar and HVAC projects from contract through completion
• Schedule and coordinate all pre-installation solar and HVAC service work
• Schedule and coordinate solar and HVAC installations
• Schedule and coordinate municipal and utility inspections for solar and HVAC projects
• Schedule site surveys and maintain project timelines
• Serve as the primary point of contact for homeowners, providing project updates and answering questions throughout the process
• Coordinate with building departments, utility companies, inspectors, and internal teams to keep projects progressing on schedule
• Monitor project pipelines, identify delays, and proactively resolve scheduling or operational issues
• Coordinate travel arrangements for out-of-town installation crews
• Print and mail permit packets, applications, and required payment checks
• Handle incoming field calls related to design changes, procurement needs, and project updates
• Order and track materials for all solar and HVAC projects, ensuring crews have what they need before installation
• Maintain accurate project documentation and update CRM/project management systems
• Assist with additional operational tasks and special projects as assigned

Qualifications

• 1+ years of project coordination, scheduling, administrative, or operations experience (solar, HVAC, construction, or home services preferred)
• Excellent organizational, communication, and customer service skills
• Strong attention to detail with the ability to prioritize and manage multiple projects simultaneously
• Proficiency in Microsoft Office and the ability to quickly learn CRM and project management software
• Ability to thrive in a fast-paced, team-oriented environment
• Valid driver's license and reliable transportation

Benefits

We offer a competitive salary and benefits package, including health, dental, vision, and paid time off, along with opportunities for career growth and advancement.

Pay:Starting at$24+/hour, based on experience.