Front Desk & Office Support Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 19,000 - 25,000; Full time

Job summary

UNIVERSITY OF OKLAHOM in Norman, Oklahoma, is seeking a Visitor and Office Support Specialist to provide front-facing customer service and essential administrative support for the K20 Center. The role includes greeting visitors, answering calls, scheduling appointments, preparing correspondence, and assisting with reports and communications to keep daily operations running smoothly.

The ideal candidate will have strong written and verbal communication skills, proficiency with Microsoft Office,

Qualifications

• High School Diploma or GED is required.
• At least 24 months of office/administrative experience.
• Valid driver's license may be required for some locations.

Responsibilities

• Greet visitors and act as the first point of contact.
• Answer incoming calls and route to appropriate resources.
• Schedule appointments and maintain confidential files.
• Prepare correspondence and assist with reports.
• Coordinate meetings and manage office supplies.
• Process mail and support travel coordination.
• Assist with Concur-based financial processes.
• Serve as liaison with the property manager and across sites.

Skills

Customer service

Administrative support

Scheduling

Microsoft Office

Verbal communication

Written communication

Organizational skills

Travel coordination

Concur

Multitasking

Education

High School Diploma or GED

Tools

Concur

Job description

UNIVERSITY OF OKLAHOM in Norman, Oklahoma, is seeking a Visitor and Office Support Specialist to provide front-facing customer service and essential administrative support for the K20 Center. The role includes greeting visitors, answering calls, scheduling appointments, preparing correspondence, and assisting with reports and communications to keep daily operations running smoothly.

The ideal candidate will have strong written and verbal communication skills, proficiency with Microsoft Office,