Front Desk & Administrative Support Specialist

Earle M. Jorgensen Company; Blaine (MN); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

Life/AD&D

EAP

Paid time off

Flexible Spending Accounts

Wellness incentives

Employee discount

Community involvement

Job summary

The Receptionist serves as the first point of contact for visitors, customers, and incoming communications. This role is responsible for operating the main office telephone system, greeting visitors, directing calls and inquiries, and providing administrative and clerical support to ensure efficient office operations.

The position at EMJ in Minneapolis, MN offers comprehensive benefits and a non-exempt status.

Qualifications

• High school diploma or equivalent required.
• Prior receptionist, customer service, or admin experience preferred.
• Strong verbal and written communication skills.
• Professional telephone and customer service etiquette.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Basic computer and data entry skills.
• Ability to work effectively in a fast-paced office environment.

Responsibilities

• Answer and direct incoming calls using the company phone system.
• Greet visitors and notify the appropriate employee of their arrival.
• Take accurate messages and relay them promptly.
• Monitor and follow up with sales personnel regarding status.
• Sort mail and distribute to departments.
• Receive deliveries and handle correspondence.
• Perform general clerical duties: filing, scanning, data entry.
• Process invoices, manifests, packing lists, and related docs.
• Enter information into Accounts Payable systems.
• Distribute purchase orders to branch locations.
• Maintain organized office filing systems.
• Support inter-department coordination via communication.
• Maintain confidentiality of sensitive information.
• Provide professional customer service to internal/external contacts.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Data entry

Professional telephone etiquette

Confidentiality

Education

High school diploma or equivalent

Job description

The Receptionist serves as the first point of contact for visitors, customers, and incoming communications. This role is responsible for operating the main office telephone system, greeting visitors, directing calls and inquiries, and providing administrative and clerical support to ensure efficient office operations.

The position at EMJ in Minneapolis, MN offers comprehensive benefits and a non-exempt status.