Front Desk & Administrative Support

University of New Mexico; Albuquerque (NM); On-site; USD 18,000 - 21,000; Part time

Benefits offered by this job

Work-Study eligible

On-site position

Job summary

The Grief Center, in partnership with the University of New Mexico, seeks an Off-Campus Work-Study student to provide general administrative support. This on-site role at 4125 Carlisle Blvd NE, Albuquerque, NM 87107 involves front desk duties, phone screening, and assisting staff with routine tasks.

Must be enrolled in Work-Study with a 6 credit hour minimum and capable of handling multiple duties. Pay is $13.50 per hour for 20 hours per week.

Qualifications

• Must be enrolled in a minimum of 6 credit hours in fall and 6 credit hours in spring at the University of New Mexico.
• Work-Study award required to be eligible for this position.

Responsibilities

• Greet and screen visitors at the front desk.
• Answer and screen telephone calls; take messages as needed.
• Provide general administrative support and data entry.
• Maintain a clean reception area and assist with events registration.
• Support staff with copies, emails, and other duties as assigned.

Skills

English communication

Spanish communication

Cross-cultural communication

Office equipment

Education

Work Study eligibility

Tools

Phone system

Copier/Scanner

Job description

Organization

The Grief Center

Location

4125 Carlisle Blvd NE, Albuquerque, NM 87107

Position Details

An Off-Campus Work-Study Position - MUST have a Work-Study Award

Provide general administrative assistance to staff at The Grief Center (TGC) and the Center for Hope and Healing. This will include but is not limited to staffing the front desk and answering phones, copying, filing, light pickup, general administration support and other duties as assigned. This position requires an organized individual who demonstrates an ability to follow detailed instructions, demonstrates attention to detail, and possesses excellent time management skills.

Essential Duties

• Greet and screen visitors with grace and courtesy.
• Direct tenant clients to the Wellness Suite waiting area and/or announce them to the tenant as per their preferred method.
• Notify appropriate TGC staff of visitors and either have them wait in the lobby or escort them to the appropriate staff member's office.
• Answer and screen telephone calls, forwarding calls or taking messages as appropriate.
• Receive deliveries and forward all materials delivered to the appropriate staff member in a timely manner.
• Assist the TGC staff with copies, communication (phone calls, emails), workflow, data entry or other duties as needed.
• Maintain a clean and organized reception area, including wiping countertops, tables, door handles, glass and door at least weekly or more often as needed.
• Support TGC events with registration, sign-in sheets, and set-up/clean-up, as needed.
• Support the Executive Director and Administrative Manager with tasks assigned.
• Other duties as assigned.

20 hours per week

Equal Employment Opportunity

TGC provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided (or wherever possible with reasonable accommodation). The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Job Responsibilities

The previous statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. TGC may change the specific job duties with or without prior notice based on the needs of the organization.

Preferred Qualifications

SKILLS AND KNOWLEDGE

• Ability to communicate in English, both orally and in writing
• Ability to communicate in Spanish, both orally and in writing
• Ability to relate well in cross-cultural environments
• Standard office equipment (phone, fax, copier, scanner, voice mail, email)

Education Level:

Work Study position through the University of New Mexico. Must be enrolled in a minimum of 6 credit hours in the fall and 6 credit hours in the spring at the University of New Mexico.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

Physical requirements include walking, standing, sitting, stooping, kneeling, squatting, and reaching. The workplace requires use of a computer and standard office equipment. Required to lift or move up to 25 pounds unassisted and 26+ assisted.

Convenient Info

Pay: $13.50 Hourly

Campus: Main - Albuquerque, NM

Department: Off Campus Work Study (454F)

Employment Type: Student Employment

Status: Non-Exempt

Background Check Required: Yes

MUST have a Work-Study Award.

Background Check required.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.