Front Desk & Administrative Specialist III

Southern Oregon Education Service District; Phoenix (AZ); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Health Insurance

PERS retirement

9 paid holidays

Sick, vacation and personal leave

403(b)

Mercy Flights Membership

Job summary

SOESD in Oregon seeks an Administrative Assistant III to serve as the front desk receptionist and primary welcome presence at the District Office. You will support the Superintendent's office, coordinate meetings, maintain records, and assist homeschooling and partnerships programs.

This 1.0 FTE role emphasizes confidentiality, accurate data handling, and cross‑department communication. Responsibilities include budgeting support, scheduling, correspondence, and inventory management, with duties

Qualifications

• High school diploma or equivalent with two years of secretarial experience.
• Draft and prepare reports, correspondence, and records in business English.
• Excellent keyboarding and transcription skills; accurate data entry.
• Ability to work independently and meet deadlines.

Responsibilities

• Prepare documents such as letters, reports, memos from drafts.
• Compile and maintain program statistics for reports.
• Process purchase orders, reimbursements, travel requests, and supplies.
• Perform receptionist duties, screen calls, greet visitors.
• Coordinate staff travel, calendars and meetings.
• Maintain files and input data into systems.
• Support building systems operations and equipment.
• Maintain confidentiality and act as program contact.

Skills

Front desk reception

Secretarial support

Scheduling

Communication skills

Confidentiality

Education

High school diploma

Tools

Office software

Transcription tools

Budgeting software

Job description

SOESD in Oregon seeks an Administrative Assistant III to serve as the front desk receptionist and primary welcome presence at the District Office. You will support the Superintendent's office, coordinate meetings, maintain records, and assist homeschooling and partnerships programs.

This 1.0 FTE role emphasizes confidentiality, accurate data handling, and cross‑department communication. Responsibilities include budgeting support, scheduling, correspondence, and inventory management, with duties