Front Desk & Administrative Coordinator

Texas A&M Engineering Experiment Station (TEES); Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Texas A&M Engineering's Space Institute in Houston is seeking a receptionist to serve as the first point of contact for visitors, tenants, and staff. The role combines front‑office management, basic administrative duties, and coordination across multiple teams in a fast‑paced environment.

You will support the Assistant Director and Institute staff, manage calls and inquiries, handle mail, and help ensure a welcoming, professional atmosphere for all occupants and partners.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three (3) years of related experience.
• This position is security sensitive and requires United States Citizenship only.

Responsibilities

• Manages incoming calls, emails, and inquiries, providing accurate information or routing requests to appropriate staff
• Maintains front office operations, ensuring a professional, organized, and welcoming environment
• Coordinates receipt and distribution of mail, packages, and deliveries
• Maintains administrative records, documents, and reference materials
• Coordinates inventory and ordering of office supplies and materials
• Assists with documenting and maintaining office procedures to support efficient operations
• Provides administrative support to the Assistant Director and Institute staff by coordinating meetings, managing communications, and assisting with day‑to‑day operational activities across functional areas
• Supports onboarding logistics for staff, partners, and visitors as needed
• Serves as a central point for internal coordination, helping ensure staff needs are addressed efficiently
• Performs additional administrative and operational duties as required to support Institute activities
• Provides customer service support to tenants and external stakeholders, including responding to inquiries and assisting with facility access
• Coordinates visitor check‑in processes, including access and basic orientation as needed
• Supports scheduling‑related coordination by assisting the Lead Scheduler and team with meeting setup and logistics
• Assists with development and distribution of Institute communications, including tenant notifications, operational updates, and administrative announcements
• Helps ensure consistency and cohesion across the Texas A&M operational presence within the Institute
• Performs additional administrative and operational duties as required to support Institute activities

Skills

Customer service

Communication

Multitasking

Organizational skills

Team collaboration

Education

Bachelor’s degree or equivalent

Job description

Texas A&M Engineering's Space Institute in Houston is seeking a receptionist to serve as the first point of contact for visitors, tenants, and staff. The role combines front‑office management, basic administrative duties, and coordination across multiple teams in a fast‑paced environment.

You will support the Assistant Director and Institute staff, manage calls and inquiries, handle mail, and help ensure a welcoming, professional atmosphere for all occupants and partners.