Campus Front Desk & Administrative Coordinator

Nevada Career Education Inc; Houston (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Houston Career Institute is seeking a Front Desk Receptionist to be the first point of contact for students, faculty, staff, and visitors. You will provide administrative support, maintain a welcoming reception, and help ensure smooth operations across the institute.

You will greet guests, manage calls, handle mail, support data entry tasks, and assist departments while upholding confidentiality and professional standards. This role is on-site and essential to campus operations.

Qualifications

• High school diploma or equivalent; further certification in office administration desirable.
• Previous receptionist or similar experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with administrative software.
• Excellent communication skills, verbal and written, with professional interaction.
• Strong organizational skills with ability to multitask and manage priorities.

Responsibilities

• Greet and welcome guests, ensuring a warm reception and notifying relevant personnel of arrivals.
• Answer and direct calls using a multi-line phone system and relay messages.
• Maintain a clean, inviting reception area with available supplies and materials.
• Manage mail and deliveries, sort and distribute items, and prepare outgoing shipments.
• Assist with administrative tasks such as data entry, filing, and documentation preparation.
• Monitor visitor check-in/out procedures and maintain visitor logs for security.
• Enter data into school information systems and audit reports; monitor folders and update records.
• Process credit card payments from students, generate receipts, and post on SIS.

Skills

Microsoft Office

Communication

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Administrative software

Data entry systems

Job description

Houston Career Institute is seeking a Front Desk Receptionist to be the first point of contact for students, faculty, staff, and visitors. You will provide administrative support, maintain a welcoming reception, and help ensure smooth operations across the institute.

You will greet guests, manage calls, handle mail, support data entry tasks, and assist departments while upholding confidentiality and professional standards. This role is on-site and essential to campus operations.