Front Desk & Administrative Coordinator

Cooney Healthcare and Rehabilitation Center; Helena (MT); On-site; USD 28,000 - 32,000; Full time

Job summary

Cooney Healthcare and Rehabilitation Center in Helena, MT is seeking a Receptionist/Administrative Clerk to greet visitors, answer calls, and provide clerical support in the front office. This position emphasizes confidentiality and professional communication in a healthcare setting.

Responsibilities include managing the multiline phone system, scheduling appointments, handling mail, and maintaining the reception area. High school diploma or GED required; prior experience preferred.

Qualifications

• High school diploma or GED required.
• Prior receptionist/administrative experience preferred.
• Proficient in Microsoft Office and multiline phone systems.
• Ability to read and interpret general business materials.
• Ability to write reports and present information.

Responsibilities

• Provide general administrative and clerical support.
• Greet and welcome patients, clients, and other visitors with a friendly and positive demeanor.
• Answer telephone calls and take messages or forward calls.
• Check visitors in and direct or escort them to specific destinations.
• Inform other employees of visitors’ arrivals and cancellations.
• Maintain visitor sign-in log.
• Handle incoming and outgoing mail.
• Schedule appointments and manage meeting room bookings.
• Maintain and tidy the reception area.
• Perform other duties as assigned.

Skills

Reception skills

Communication

Organization

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Cooney Healthcare and Rehabilitation Center in Helena, MT is seeking a Receptionist/Administrative Clerk to greet visitors, answer calls, and provide clerical support in the front office. This position emphasizes confidentiality and professional communication in a healthcare setting.

Responsibilities include managing the multiline phone system, scheduling appointments, handling mail, and maintaining the reception area. High school diploma or GED required; prior experience preferred.