Front Desk & Administrative Coordinator

The Arc of Central Alabama; Birmingham (AL); On-site; USD 32,000 - 44,000; Full time

Job summary

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office support for leadership and staff. Responsibilities include scheduling, correspondence, filing, greeting visitors, and supporting meetings and events.

This role is often the first point of contact for families, guardians, and community partners, requiring professionalism and warmth consistent with our mission.

Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.
• Experience in administrative/clerical roles preferred.
• Ability to pass background check and drug screen.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional, welcoming manner.
• Schedule and coordinate meetings, appointments, and calendars.
• Prepare correspondence, reports, memos, and other documents as requested.
• Maintain organized physical and electronic filing systems.
• Order and maintain office supplies and coordinate basic facility needs.
• Assist with preparing materials for meetings, trainings, and events.
• Support data entry and recordkeeping tasks for assigned programs or departments.
• Greet and assist visitors, families, and guardians with courtesy and discretion.
• Process incoming and outgoing mail and deliveries.
• Assist with special projects and events as assigned.

Skills

Communication

MS Office

Organizational skills

Time management

Professionalism

Recordkeeping

Education

High school diploma or GED

Associate degree in office administration

Tools

Microsoft Office Suite

Job description

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office support for leadership and staff. Responsibilities include scheduling, correspondence, filing, greeting visitors, and supporting meetings and events.

This role is often the first point of contact for families, guardians, and community partners, requiring professionalism and warmth consistent with our mission.