Community-Focused Administrative Assistant (Finance)

The Arc of Central Alabama in; Birmingham (AL); On-site; USD 32,000 - 44,000; Full time

Job summary

The Arc of Central Alabama Residential Administrative Assistant (Finance) provides general office support to leadership and staff, handling scheduling, correspondence, filing, greeting visitors, and assisting with meetings and events. This role is a first point of contact for families, guardians, and community partners, requiring professionalism and warmth.

Proficiency with Microsoft Office and strong organizational skills are essential.

Qualifications

• High school diploma or GED.
• 1+ year of administrative or clerical experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Must pass a statewide/criminal background check confirming no convictions for any crime of violence, abuse, neglect, exploitation, or any felony offense.
• Must pass a pre-employment drug screen.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional, welcoming manner.
• Schedule and coordinate meetings, appointments, and calendars for leadership or department.
• Prepare correspondence, reports, memos, and other documents as requested.
• Maintain organized physical and electronic filing systems.
• Order and maintain office supplies and coordinate basic facility needs.
• Assist with preparing materials for meetings, trainings, and events.
• Support data entry and recordkeeping tasks for assigned programs or departments.
• Greet and assist visitors, families, and guardians with courtesy and discretion.
• Process incoming and outgoing mail and deliveries.
• Assist with special projects and events as assigned.

Skills

Verbal communication

Written communication

Multitasking

Attention to detail

Confidentiality

Education

High school diploma or GED

Associate degree in office administration or related field

Tools

Microsoft Office

Job description

The Arc of Central Alabama Residential Administrative Assistant (Finance) provides general office support to leadership and staff, handling scheduling, correspondence, filing, greeting visitors, and assisting with meetings and events. This role is a first point of contact for families, guardians, and community partners, requiring professionalism and warmth.

Proficiency with Microsoft Office and strong organizational skills are essential.