Community Living Administrative Assistant

Kids for the Future; Birmingham (AL); On-site; USD 30,000 - 38,000; Full time

Job summary

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office and clerical support for leadership and staff, ensuring smooth day-to-day operations. The role includes scheduling, correspondence, filing, greeting visitors, and supporting meetings and events, while representing the organization's mission with professionalism.

Candidates should have a high school diploma or GED, 1+ year of administrative experience, proficiency with Microsoft Office, and the ability to

Qualifications

• High school diploma or GED required.
• 1+ year of administrative or clerical experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Must pass a statewide/criminal background check.
• Must pass a pre-employment drug screen.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Answer and direct phone calls, emails, and visitor inquiries in a professional, welcoming manner.
• Schedule and coordinate meetings, appointments, and calendars for assigned leadership or department.
• Prepare correspondence, reports, memos, and other documents as requested.
• Maintain organized physical and electronic filing systems.
• Order and maintain office supplies and coordinate basic facility needs.
• Assist with preparing materials for meetings, trainings, and events.
• Support data entry and recordkeeping tasks for assigned programs or departments.
• Greet and assist visitors, families, and guardians with courtesy and discretion.
• Process incoming and outgoing mail and deliveries.
• Assist with special projects and events as assigned.

Skills

Microsoft Office proficiency

Verbal and written communication

Confidentiality

Time management

Multitasking

Teamwork

Education

High school diploma or GED

Tools

Scheduling software

Database software

Job description

The Arc of Central Alabama is seeking an Administrative Assistant to provide general office and clerical support for leadership and staff, ensuring smooth day-to-day operations. The role includes scheduling, correspondence, filing, greeting visitors, and supporting meetings and events, while representing the organization's mission with professionalism.

Candidates should have a high school diploma or GED, 1+ year of administrative experience, proficiency with Microsoft Office, and the ability to