Front Desk & Administrative Assistant – On-site

Louisiana-Organ-Procurement-Agency; Covington (VA); On-site; USD 38,000 - 45,000; Full time

Job summary

Louisiana Organ Procurement Agency is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. This role welcomes visitors, routes calls, handles mail, coordinates scheduling, and supports meetings and events.

Located on-site in Covington, LA, the position requires a high school diploma and at least three years of administrative experience; associate or bachelor’s degree preferred.

Qualifications

• High school diploma required with minimum 3 years of administrative experience.
• Associate or Bachelor's degree preferred.
• Experience in team-based or customer-facing roles.

Responsibilities

• Greets and registers visitors and guests professionally.
• Answers and routes incoming calls using a multi-line phone system.
• Receives, logs, and distributes incoming/outgoing mail and packages.
• Scans and forwards documents to regional offices as needed.
• Maintains a clean, organized front lobby environment.
• Assists with hospitality for meetings and internal events.
• Supports badge requests and LA Donor Registry updates.
• Collaborates with the team to ensure complete reception coverage.
• Assists assigned executive(s) and team with scheduling, meeting coordination, and basic documentation.
• Attends internal meetings to assist with agendas, sign-in sheets, and minutes.
• Supports departmental tasks such as tracking forms or submitting requests.

Skills

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Independent work

Problem solving

Confidentiality

Professionalism

Willingness to learn

Education

High school diploma

3 years administrative experience

Associate or Bachelor’s degree preferred

Tools

Google Suite

Microsoft Office

Job description

Louisiana Organ Procurement Agency is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. This role welcomes visitors, routes calls, handles mail, coordinates scheduling, and supports meetings and events.

Located on-site in Covington, LA, the position requires a high school diploma and at least three years of administrative experience; associate or bachelor’s degree preferred.