On-Site Admin & Front Desk Coordinator

LOPA; Covington (LA); On-site; USD 22,000 - 33,000; Full time

Job summary

LOPA in Covington, Louisiana is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. This on-site role ensures a welcoming reception, supports assigned executives and teams, and helps with meetings, documentation, and hospitality.

You will greet visitors, route calls, manage mail and packages, assist with scheduling, minutes, and events, and participate in donor registry updates while upholding confidentiality and professionalism.

Qualifications

• High school diploma and minimum 3 years of administrative experience required.
• Associate or Bachelor’s degree in a related field preferred.
• Experience working in team-based or customer-facing roles.

Responsibilities

• Greets and registers visitors and guests professionally.
• Answers and routes incoming calls using a multi-line phone system.
• Receives, logs, and distributes incoming/outgoing mail and packages.
• Scans and forwards documents to regional offices as needed.
• Maintains a clean, organized, and welcoming front lobby environment.
• Assists with hospitality for meetings and internal events.
• Supports badge requests and LA Donor Registry updates.
• Collaborates with the team to ensure complete reception coverage.
• Attends internal meetings as requested to assist with agendas, sign-in sheets, and minutes.
• Supports departmental tasks such as tracking forms or submitting requests.

Skills

Organizational skills

Interpersonal skills

Verbal communication

Written communication

Confidentiality

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Google Suite

Microsoft Office

Job description

LOPA in Covington, Louisiana is seeking an Administrative Assistant I to provide front desk coverage and foundational administrative support. This on-site role ensures a welcoming reception, supports assigned executives and teams, and helps with meetings, documentation, and hospitality.

You will greet visitors, route calls, manage mail and packages, assist with scheduling, minutes, and events, and participate in donor registry updates while upholding confidentiality and professionalism.