Front Desk Administrative Assistant

Fort Worth Country Day School, Inc.; Fort Worth (TX); Presencial; USD 40.000 - 46.000; Jornada completa

Descripción de la vacante

Fort Worth Country Day School is seeking a Front Desk Administrative Assistant to be the first point of contact for students, families, and visitors. The role includes answering the main phone line, greeting guests in the Advancement/Admission office, and maintaining accurate phone and announcement information.

The ideal candidate has at least 3 years of front desk experience, strong communication skills, and proficiency with Microsoft Word, G Suite and Excel.

Formación

• Minimum 3 years experience as a front desk receptionist is required.
• Telephone system experience is required.
• Significant experience in schools or in office management preferred.
• Excellent verbal and written communication skills; proficient in Word, G Suite, and Excel.

Responsabilidades

• Answer the School’s main phone line and assist callers.
• Greet visitors in the Advancement/Admission office.
• Update and distribute the faculty/staff phone extension list and school announcements.
• Assist with bulk mailings and conference room reservations.
• Support the Advancement Department with purchase orders and supplies.

Conocimientos

Front desk experience

Multitasking

Verbal communication

Confidentiality

Educación

Bachelor's degree preferred

Herramientas

Microsoft Word

G Suite

Excel

Descripción del empleo

Front Desk Administrative AssistantA school where the academics, arts and athletics are each considered essential elements of students’ learning, Fort Worth Country Day fosters community beginning with first impressions. The Front Desk Administrative Assistant is the receptionist for the School and is the public’s first connection with FWCD. Reporting to the Director of Advancement, the Front Desk Administrative Assistant is an enthusiastic professional exceptionally qualified in all areas of office management and interpersonal communications.This is a full-time, year-round, non-exempt, position. Anticipated work hours during the academic year are 8 a.m.-4:30 p.m., with occasional after-hours events. Work hours differ during school breaks, holidays and summer.Responsibilities include, but are not limited to:Answering the School’s main phone line; providing assistance to callersGreeting visitors in the Advancement/Admission officeConversing with all School constituents on the phone and in-personManaging the School’s electronic signs and updating School announcementsUpdating and distributing the faculty/staff phone extension listEntering constituent data into Blackbaud softwareAssisting with bulk mailingsProcessing label requestsDirectly supporting all members of the Advancement Department: creating and overseeing purchase orders, ordering supplies, offering general administrative supportMaking reservations for the conference room; assisting conference room guestsMonitoring kitchen area and ensuring necessary supplies are on handCoordinate with the appropriate departments to ensure the building is properly maintained, cared for, and kept in good working condition.Assisting with special eventsAssisting with other Advancement projects as neededThe ideal candidate will also:Have foresight and attention to detailUse discretion and employing confidentialityBe a problem-solver with demonstrated multitasking skillsDemonstrate ability to learn new softwareFoster a partnership among faculty, staff and parentsBe accessible and approachable to create a positive, welcoming environmentWorking conditions:Work with frequent interruptions, maintain emotional control under stressRepetitive hand motions; prolonged use of computerProlonged sitting, light lifting, intermittent physical activity, including bending and reachingQualifications:Minimum of 3 years experience as a front desk receptionist is requiredTelephone system experience requiredSignificant experience in schools or in office management preferredExcellent verbal and written communication skillsProficient in Microsoft Word, G Suite and Excel requiredBachelor’s degree preferredAll employees of FWCD must:Model the School’s core values (Respect, Responsibility, Kindness, Courage, Integrity and Scholarship)Exhibit generous community spirit, professional flexibility, a sense of humor, and a positive attitudeCollaborate and work well with colleagues and parentsExecute duties in a positive and punctual mannerEmbody and communicate the School’s defining statements, mission, philosophy and inclusivity statementBe an enthusiastic lifelong learner driven toward professional self-improvement and personal growthEqual Opportunity Employer / Statement of Inclusivity:Fort Worth Country Day is an Equal Opportunity Employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. The ideal candidate should possess a thoughtful approach and knowledge of intercultural communication and inclusion of underrepresented groups. Employment decisions at FWCD are based on merit, qualifications, abilities and performance, and are subject to the academic and business requirements of the School. The FWCD Inclusivity Statement confirms: We believe that understanding and respecting differences not only inspires compassion and empathy, but also fosters intellectual curiosity and creativity. We embrace the diverse cultures, experiences and perspectives that comprise and enhance our learning environment. We commit to sustaining and growing an intentionally inclusive community.About Fort Worth Country Day and the city of Fort Worth:Fort Worth Country Day is a coed, junior kindergarten through grade 12 college-preparatory day school with nearly 1,100 students and 250 faculty and staff. The School seeks to promote inclusivity and retain a diverse faculty. The 104-acre campus offers excellent facilities for academics, arts and athletics. Faculty, staff and administration nurture a collegial professional environment in which innovation is encouraged. Opportunities for ongoing professional development are exceptional. Fort Worth Country Day is proud of its school community where students, parents, faculty, staff and administration join together to develop an effective and enjoyable place to teach and learn.Fort Worth ranks as one of the top 20 largest cities in the United States and is known for its vibrant arts, music, and cultural life. The Dallas-Fort Worth metropolitan region is home to over 6.5 million people. More information about the School and Fort Worth community is available at www.fwcd.org.