College Counseling Associate

Fort Worth Country Day; Fort Worth (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Fort Worth Country Day is seeking a College Counseling Associate to support the College Counseling Office's logistical and administrative operations in a fast-paced high school environment.

The role reports to the Director of College Counseling and involves coordinating transcripts, scheduling, event planning for programs, managing the admission calendar, and assisting with communications with students and families throughout the college process.

Qualifications

• Experience in college admission or high school college counseling is preferable or 5+ years of administrative office experience in a customer-service oriented, professional environment.
• Strong communication and interpersonal skills with students and families.
• Detail-oriented with flawless attention to detail and the ability to manage priorities and deadlines.
• Adaptability and professionalism in a dynamic school setting.

Responsibilities

• Serving as the first point of contact in the College Counseling Office for students and parents/guardians as well as college and university admission representatives
• Processing of transcripts and school documents: ensuring transcripts are up-to-date and accurate, uploading all transcripts into college application management software, assisting college counselors in submitting school-based application materials by required deadlines
• Assisting with the ordering and administration of annual AP Exams as well as the PSAT/NMSQT and a practice ACT
• Handling all event planning for daytime, evening, and weekend College Counseling programs, such as booking space, confirming catering details, setting up technology needs and communicating program details
• Overseeing the college and university admission representative visit calendar: making appointments, confirming classroom/meeting space for all visits, ensuring students are informed of the visits, assisting with meet-and-greet of visitors
• Working closely with Upper School faculty in managing their teacher recommendation requests and formatting all letters prior to submission
• Ensuring the student database information is up-to-date and accurate
• Working closely with college counselors to keep track of students' college and scholarship applications and making sure all materials are submitted on time
• Assisting with entering and updating College Counseling events on the School's room scheduling software and master calendar
• Scheduling student and parent/guardian appointments with college counselors
• Maintaining a welcoming office environment
• Other duties as assigned

Skills

Communication

Organization

Problem-solving

Education

College degree

Tools

Microsoft Office

Google Suite

Scoir

Job description

Job Details

Job Location: Fort Worth Country Day School, Inc. - Fort Worth, TX 76109,

College Counseling Associate

Fort Worth Country Day's College Counseling Office is seeking a College Counseling Associate to manage the logistical and administrative processes of a dynamic high school college counseling office. The candidate for this position will be part of a closely-knit, hard-working team and must be able to flourish in a high-energy, fast-paced high school environment. This position reports directly to the Director of College Counseling. The College Counseling Associate's daily responsibilities will vary with different times of the academic year.

This is a full-time, non-exempt position typically working prior to the school year beginning in early August through the first week of June (dates will vary depending on the school calendar) with breaks for Thanksgiving, Winter Break and Spring Break. Anticipated work hours are Monday through Friday, 8:15 a.m. - 4:30 p.m, with occasional before or after school meetings. Candidates should be prepared to work longer hours as needed at various points during the academic year, particularly during September, October and May, with occasional evenings and weekends due to programming run by the College Counseling Office.

Responsibilities include:

• Serving as the first point of contact in the College Counseling Office for students and parents/guardians as well as college and university admission representatives
• Processing of transcripts and school documents: ensuring transcripts are up-to-date and accurate, uploading all transcripts into college application management software, assisting college counselors in submitting school-based application materials by required deadlines
• Assisting with the ordering and administration of annual AP Exams as well as the PSAT/NMSQT and a practice ACT
• Handling all event planning for daytime, evening, and weekend College Counseling programs, such as booking space, confirming catering details, setting up technology needs and communicating program details
• Overseeing the college and university admission representative visit calendar: making appointments, confirming classroom/meeting space for all visits, ensuring students are informed of the visits, assisting with meet-and-greet of visitors
• Working closely with Upper School faculty in managing their teacher recommendation requests and formatting all letters prior to submission
• Ensuring the student database information is up-to-date and accurate
• Working closely with college counselors to keep track of students' college and scholarship applications and making sure all materials are submitted on time
• Assisting with entering and updating College Counseling events on the School's room scheduling software and master calendar
• Scheduling student and parent/guardian appointments with college counselors
• Maintaining a welcoming office environment
• Other duties as assigned

The ideal candidate will also:

• Demonstrate interest in learning about College Counseling and a willingness to attend professional development programming including but not limited to the ACCIS Office Assistants Program
• Represent the School in a favorable manner
• Have excellent communication, organizational and problem-solving skills

Qualifications:

• Experience in college admission or high school college counseling is preferable or 5+ years of administrative office experience in a customer-service oriented, professional environment
• Passionate about helping students, especially when it comes to navigating the college process
• Possess a warm, welcoming demeanor and an eagerness to establish an excellent rapport with high school-age students and their families
• Exceptional organizational skills with flawless attention to detail are a must
• Ability to set priorities, multi-task and meet deadlines
• Adaptability for the unexpected as well as changing priorities
• Outstanding communication skills and ability to proof own work and that of others
• Ability to maintain the confidentiality of sensitive student/family records
• Demonstration of professionalism, poise, tact and diplomacy
• Excellent computer literacy skills, including proficiency in Microsoft Office and Google suite
• Knowledge of Scoir, a college counseling platform, is a plus
• College degree is preferred

All employees of FWCD must:

• Embody, model and communicate the School's mission and core values (respect, responsibility, kindness, courage, integrity and scholarship)
• Exhibit generous community spirit, professional flexibility, a sense of humor and a positive attitude
• Collaborate and work well with colleagues, parents and students
• Execute duties in a positive and punctual manner
• Be an enthusiastic lifelong learner driven toward professional self-improvement and personal growth

Equal Opportunity Employer / Statement of Inclusivity:

Fort Worth Country Day is an Equal Opportunity Employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. The ideal candidate should possess a thoughtful approach and knowledge of intercultural communication and inclusion of underrepresented groups. Employment decisions at FWCD are based on merit, qualifications, abilities and performance, and are subject to the academic and business requirements of the School. The FWCD Inclusivity Statement confirms: We believe that understanding and respecting differences not only inspires compassion and empathy, but also fosters intellectual curiosity and creativity. We embrace the diverse cultures, experiences and perspectives that comprise and enhance our learning environment. We commit to sustaining and growing an intentionally inclusive community.

Fort Worth Country Day is a co-ed, junior kindergarten through grade 12 college-preparatory day school with approximately 1,100 students and 250 faculty and staff. The School seeks to promote inclusivity and retain a diverse faculty. The 104-acre campus offers excellent facilities for academics, arts and athletics. Faculty and administration nurture a collegial professional environment in which innovation is encouraged. Opportunities for ongoing professional development are exceptional. Fort Worth Country Day is proud of its school community where students, parents, faculty, staff and administration join together to develop an effective and enjoyable place to teach and learn.

About Fort Worth Country Day and the City of Fort Worth:

Fort Worth ranks as one of the top 12 largest cities in the United States and is known for its vibrant arts, music and cultural life. The Dallas/Fort Worth metropolitan region is home to over 6.5 million people. More information about the School is available at www.fwcd.org.