Front Desk & Admin Support Specialist (Part-Time)

Paycom - ATS; Batavia (IL); On-site; USD 28,000 - 33,000; Part time

Job summary

Batavia Container Inc. is seeking a Part-Time Office Assistant – Front Desk to welcome visitors, answer calls, and support customers and clients. The role covers clerical duties with a focus on professional, courteous communication in person, by email, and over the phone.

Responsibilities include data entry, scheduling, quotes, ERP data maintenance, and assisting Accounts Payable/Receivable as needed. Office environment, standard hours, and a supportive team.

Qualifications

• Customer service oriented with a professional demeanor.
• Ability to prioritize tasks, manage time, and multitask.
• Excellent verbal and written communication skills.
• Professional phone etiquette and communication.
• Reliable, punctual, and able to work independently with minimal supervision.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office; clerical experience preferred.
• HS diploma or equivalent required.
• Willingness to learn about the corrugated packaging industry.

Responsibilities

• Perform data entry accurately with strong attention to detail.
• Answer incoming phone calls, take messages, and relay promptly.
• Respond to customer inquiries by phone, email, and general correspondence.
• Manage meeting room availability and scheduling.
• Assist with preparing customer quotes.
• Maintain professional email and phone correspondence with customers.
• Enter and maintain account information in ERP system.
• Provide clerical and administrative support to the Customer Service team.

Skills

Customer service

Multitasking

Attention to detail

Verbal and written communication

Phone etiquette

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Batavia Container Inc. is seeking a Part-Time Office Assistant – Front Desk to welcome visitors, answer calls, and support customers and clients. The role covers clerical duties with a focus on professional, courteous communication in person, by email, and over the phone.

Responsibilities include data entry, scheduling, quotes, ERP data maintenance, and assisting Accounts Payable/Receivable as needed. Office environment, standard hours, and a supportive team.