Front Desk & Admin Support Specialist

Alphabeinsightinc; Oklahoma City (OK); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Welcoming workplace

Career growth

Professional development

Job summary

Alphabeinsightinc is seeking a Front Office Representative to warmly greet visitors, answer calls, and coordinate front-desk activities in our Oklahoma City office. You will support appointment scheduling, distribute mail, and provide general administrative assistance to staff while maintaining a professional, organized reception area.

The ideal candidate is organized, personable, dependable, and able to multitask in a fast-paced environment.

Qualifications

• Entry-level candidates are welcome; training provided.
• Previous reception, office, or customer service experience is helpful but not required.
• High school diploma or equivalent preferred.

Responsibilities

• Welcome visitors, guests, and customers in a courteous manner.
• Answer and direct incoming phone calls and general inquiries.
• Provide accurate information and direct visitors to the appropriate team members.
• Assist with appointment scheduling and meeting coordination.
• Maintain an organized and professional front office area.
• Receive, sort, and distribute mail and office correspondence.
• Assist with filing, data entry, document preparation, and recordkeeping.
• Communicate messages and requests to the appropriate departments.
• Provide general administrative support to office personnel.
• Help ensure front office procedures are followed consistently.

Skills

Customer service

Communication skills

Organization

Multitasking

Education

High school diploma or equivalent

Job description

Alphabeinsightinc is seeking a Front Office Representative to warmly greet visitors, answer calls, and coordinate front-desk activities in our Oklahoma City office. You will support appointment scheduling, distribute mail, and provide general administrative assistance to staff while maintaining a professional, organized reception area.

The ideal candidate is organized, personable, dependable, and able to multitask in a fast-paced environment.