Front Desk & Admin Specialist — Records & HR Support

FLORES; Santee (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

FLORES in California is seeking a detail-oriented front desk / administrative support teammate to manage records, greet visitors, answer phones, and support multiple departments.

You will file, retrieve files, process mail and shipments, perform data entry, and ensure confidentiality and accuracy in communications. Bilingual in English and Spanish is a plus; HS diploma required; on-site role.

Qualifications

• Solid interpersonal skills and organization skills.
• Proficiency with basic Microsoft Office (Word, Excel, PowerPoint).
• A high school diploma or equivalent.
• Ability to follow pre-established guidelines and dress code guidelines.
• Ability to communicate effectively and professionally with clients and others.
• Ability to work independently.

Responsibilities

• File records in alphabetical or numerical order as needed.
• Retrieve files as necessary.
• Front desk receptionist duties: greet visitors and direct inquiries.
• Receive and direct telephone calls and relay messages with accuracy and confidentiality.
• Assist with data entry and general administrative tasks across departments.
• Support HR and Accounting teams with clerical and coordination tasks as needed.
• Maintain confidentiality of clients and records.
• Handle mail, mail merge, and coordination of shipments as needed.

Skills

Interpersonal skills

Organization skills

Microsoft Office

Communication skills

Independent worker

Education

High school diploma or equivalent

Job description

FLORES in California is seeking a detail-oriented front desk / administrative support teammate to manage records, greet visitors, answer phones, and support multiple departments.

You will file, retrieve files, process mail and shipments, perform data entry, and ensure confidentiality and accuracy in communications. Bilingual in English and Spanish is a plus; HS diploma required; on-site role.