Front Desk Admin & Records Coordinator

pimacounty; Tucson (AZ); On-site; USD 25,000 - 33,000; Full time

Job summary

Pima County in Tucson, AZ is seeking an Administrative Assistant II to serve as receptionist for the Clerk of the Board's Office, handling public inquiries, routing calls, and streamlining communications. Responsibilities include data entry, updating digital records, and organized electronic files for easy access.

This unclassified exempt position requires strong Microsoft Office skills and calendar management, plus duties such as mail, conference room scheduling, and operating office equipment.

Qualifications

• Two years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
• (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: One year with Pima County in an Administrative Assistant I position.

Responsibilities

• Responds to public and staff by providing general information pertaining to departmental or program activities.
• Answers single- and multi-line telephones, routes calls and relays messages.
• Edits documents for grammar, punctuation, spelling, and format.
• Scheduling and arranging meetings, conferences, interviews and other appointments.

Skills

MS Office

Calendar management

Phone & switchboard

Job description

Pima County in Tucson, AZ is seeking an Administrative Assistant II to serve as receptionist for the Clerk of the Board's Office, handling public inquiries, routing calls, and streamlining communications. Responsibilities include data entry, updating digital records, and organized electronic files for easy access.

This unclassified exempt position requires strong Microsoft Office skills and calendar management, plus duties such as mail, conference room scheduling, and operating office equipment.