Front Desk & Admin Coordinator - Property & Vacation Rentals

Katalyst Systems Impact; Lake Ozark (MO); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Professional development and career/up

Job summary

Katalyst Systems Impact in the Lake of the Ozarks area is seeking an Office Administrator to run the front office and support administrative, recordkeeping, and basic accounting for property and vacation rental operations.

You’ll be the first point of contact for the office, handling calls, visitors, and day-to-day administrative tasks. This full-time role offers year-round employment with competitive pay and benefits.

Qualifications

• Demonstrated office administration experience.
• Proficiency in Microsoft 365 (Outlook, Word, Excel).
• Strong organizational and time-management skills.
• Professional written and verbal communication skills and telephone etiquette.
• Ability to manage multiple priorities in a fast-paced office.
• Ability to maintain confidentiality.

Responsibilities

• Serve as primary front-desk presence during business hours.
• Receive and distribute mail and packages.
• Maintain inventory and order office supplies.
• Coordinate meeting logistics and vendor service needs.
• Enter basic accounting entries in the accounting system.
• Handle maintenance requests in the work order system.
• Prepare residential lease renewals and tenant notifications.
• Coordinate guest requests with housekeeping for vacations.
• Monitor vacation rental supplies and guest welcome materials.
• Support the Property Manager and Controller.

Skills

Office administration

Microsoft 365

Organizational & time management

Communication

Confidential information handling

Multitasking

Tools

SharePoint

QuickBooks

Job description

Katalyst Systems Impact in the Lake of the Ozarks area is seeking an Office Administrator to run the front office and support administrative, recordkeeping, and basic accounting for property and vacation rental operations.

You’ll be the first point of contact for the office, handling calls, visitors, and day-to-day administrative tasks. This full-time role offers year-round employment with competitive pay and benefits.