Guest-Focused Administrative Assistant — Property Ops (Flexible Schedule)

Equity LifeStyle Properties, Inc.; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) employer match

Paid vacations, holidays, and sicktime

Job summary

Equity Lifestyle Properties, Inc. is hiring an Administrative Assistant to support property operations in Ocala, Florida.

The role focuses on guest relations, vendor communication, and coordinating administrative tasks to help maintain high service standards across our resort communities. The Administrative Assistant will handle accounts payable, file organization, and assist with procurement card reconciliations while supporting management and staff.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word and Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

Office experience

MS Word/Excel

Communication skills

Organizational skills

Attention to detail

Flexible schedule

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

Equity Lifestyle Properties, Inc. is hiring an Administrative Assistant to support property operations in Ocala, Florida.

The role focuses on guest relations, vendor communication, and coordinating administrative tasks to help maintain high service standards across our resort communities. The Administrative Assistant will handle accounts payable, file organization, and assist with procurement card reconciliations while supporting management and staff.