Front Desk & Admin Coordinator (Part-Time) - Music School

Adver.info; New York (NY); Hybrid; USD 29,000 - 34,000; Part time

Job summary

Queens Music School is seeking an Administrative Assistant / Front Desk Coordinator to greet students and families, handle scheduling, and provide clerical support in a warm, welcoming environment.

The role requires strong communication and organizational skills, comfort multitasking in a busy after-school and weekend setting, and a friendly, professional demeanor. Prior admin experience is preferred, Mandarin a plus.

Qualifications

• Excellent verbal and written communication skills.
• Friendly, patient, and professional communication style.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and remain calm during busy periods.
• Proficient in Microsoft Outlook and Google Workspace, including Google Drive, Docs, and Sheets.
• Reliable, punctual, and consistent with assigned shifts.
• Prior experience in administration, reception, customer service, education, childcare, or a family-facing environment preferred.
• Conversational Mandarin is a strong plus, but not required.
• Interest in music, education, or working with students is a plus.

Responsibilities

• Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates.
• Maintain accurate attendance records, tuition records, payment notes, and student information.
• Communicate clearly and professionally with parents, students, teachers, and administrative staff.
• Provide general clerical and administrative support.
• Help organize daily lesson schedules and support smooth transitions between lessons.
• Assist with studio events, seasonal registration, reminders, and parent communications as needed.
• Maintain a clean, organized, and welcoming reception, waiting, and common area.
• Support other front-desk and studio-related tasks as needed.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Punctual and reliable

Customer service experience

Professional demeanor

Mandarin a plus

Tools

Microsoft Outlook

Google Workspace

Google Drive

Google Docs

Google Sheets

Job description

Music School seeking Administrative Coordinator / Receptionist - admin / office - administrative job employment -...

Pay: $21.00–$25.00 per hour, depending on experience, availability, and qualifications

Work Location: In person in Rego Park, Queens

Start Date: as soon as possible; training provided

About Us

Queens Music School is a well-established music school dedicated to providing a warm, friendly, and encouraging environment for students, families, and teachers. Our school offers excellent lesson and practice spaces, supportive administrative staff, and a welcoming atmosphere for students of all ages.

We are conveniently located in Rego Park, Queens, within a short walk from the nearest subway station.

About the Role

We are looking for a reliable, organized, and welcoming Administrative Assistant / Front Desk Coordinator to join our team.

This person will often be the first point of contact for students, parents, teachers, and visitors. The ideal candidate is friendly, professional, detail-oriented, calm under pressure, and comfortable managing multiple tasks in a busy after-school and weekend environment.

This position is especially well-suited for someone who enjoys working with families, children, teachers, and the arts.

Key Responsibilities

* Greet students, parents, faculty, and visitors in a warm, professional, and helpful manner

* Answer phone calls, respond to emails, and direct inquiries appropriately

* Assist with student scheduling, lesson changes, trial lessons, make-up lessons, and calendar updates

* Maintain accurate attendance records, tuition records, payment notes, and student information

* Communicate clearly and professionally with parents, students, teachers, and administrative staff

* Provide general clerical and administrative support

* Help organize daily lesson schedules and support smooth transitions between lessons

* Assist with studio events, seasonal registration, reminders, and parent communications as needed

* Maintain a clean, organized, and welcoming reception, waiting, and common area

* Support other front-desk and studio-related tasks as needed

Qualifications

* Excellent verbal and written communication skills

* Friendly, patient, and professional communication style

* Strong organizational skills and attention to detail

* Ability to multitask, prioritize, and remain calm during busy periods

* Proficient in Microsoft Outlook and Google Workspace, including Google Drive, Docs, and Sheets

* Reliable, punctual, and consistent with assigned shifts

* Prior experience in administration, reception, customer service, education, childcare, or a family-facing environment preferred

* Conversational Mandarin is a strong plus, but not required

* Interest in music, education, or working with students is a plus

Schedule

Part-time schedule. Afternoon through evening, and weekend availability preferred. Specific hours will be discussed during the interview process.

Ideal Candidate

The ideal candidate is warm, dependable, detail-oriented, and comfortable representing the school to families. We are looking for someone who can communicate clearly, stay organized, handle parent and teacher interactions professionally, and contribute to a positive studio environment.

How to Apply

Please submit your resume and a brief introduction explaining why you would be a good fit for our music school. Please also include your general weekly availability.

Additional Note

This job description is intended to provide a general overview of the position. Duties and responsibilities may be adjusted based on the needs of the school.