Front Desk & Admin Coordinator for HOA Office

Taylor Management; Lakewood Township (NJ); On-site; USD 28,000 - 34,000; Full time

Job summary

Taylor Management is seeking an Administrative Assistant / Front Desk Coordinator to support the HOA management office in a fast-paced environment. You will be the first point of contact for residents, vendors, and visitors, delivering professional customer service and maintaining organized records.

The role requires strong communication, multitasking, and Microsoft Office proficiency. This on-site position offers hourly pay and room for growth within a professional office setting in New Jersey.

Qualifications

• Previous administrative or receptionist experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Answer and direct incoming phone calls promptly and professionally.
• Greet residents, homeowners, vendors, and visitors.
• Manage incoming mail, distribute correspondence, and process checks and invoices.
• Monitor emails, phone messages, and maintain accurate records.
• Schedule homeowner orientation appointments and prepare required documentation.
• Maintain homeowner, vendor, and association filing systems.
• Keep calendars, meeting notes, and office records organized and up to date.
• Assist managers and the administrator with assigned projects and daily administrative tasks.
• Monitor and replenish office and breakroom supplies.
• Open and close the front office, ensuring the office is secure at the beginning and end of each business day.
• Provide exceptional customer service while maintaining confidentiality and professionalism.

Skills

Customer service

Phone etiquette

Multitasking

Office administration

Communication skills

Organizational skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Taylor Management is seeking an Administrative Assistant / Front Desk Coordinator to support the HOA management office in a fast-paced environment. You will be the first point of contact for residents, vendors, and visitors, delivering professional customer service and maintaining organized records.

The role requires strong communication, multitasking, and Microsoft Office proficiency. This on-site position offers hourly pay and room for growth within a professional office setting in New Jersey.