Front Desk & Admin Coordinator (AP/AR)

Interstate Battery System of America Inc; City of Rochester (NY); On-site; USD 23,000 - 32,000; Full time

Job summary

Interstate Batteries, a leading distributor, seeks an Office Associate to manage front desk operations, phones, and general accounting support. You will handle AP/AR, processing invoices, and monthly close while delivering excellent customer service and maintaining dealer data.

The role requires high school diploma, one year plus admin experience in a warehouse/retail setting, and proficiency in MS Office; a valid driver's license is needed. Clean driving record a must.

Qualifications

• High school graduate (or equivalent).
• Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment; bookkeeping or accounting experience (AP/AR/Collections).
• Proficient in Microsoft Office (Outlook, Excel).
• Multi-line phone experience required.
• Professional etiquette expected.
• Excellent verbal communication skills.
• Previous customer-facing experience required.
• Ability to multi-task and prioritize with accuracy.
• Must have clean driving record and valid driver's license.

Responsibilities

• Operate front desk, answering phones, handling paperwork, and supporting distributor operations.
• Maintain accounts payable/receivable, vendor invoices, and deliverables in line with policy.
• Perform monthly, quarterly, and year-end close.
• Verify deposits are accurate and timely.
• Upload/download handheld devices and process data per schedule.
• Provide customer service in person and by phone; support front counter retail; maintain dealer database.
• Assist with inventory counts and variance research.
• Fulfill driver program requirements as directed.

Skills

Microsoft Office

Outlook

Excel

Multi-line phone

Data entry

Customer service

Organization

Teamwork

Attention to detail

Driver's license

Education

High school diploma or equivalent

Some college preferred

Bookkeeping or accounting coursework

Job description

Interstate Batteries, a leading distributor, seeks an Office Associate to manage front desk operations, phones, and general accounting support. You will handle AP/AR, processing invoices, and monthly close while delivering excellent customer service and maintaining dealer data.

The role requires high school diploma, one year plus admin experience in a warehouse/retail setting, and proficiency in MS Office; a valid driver's license is needed. Clean driving record a must.