Front Desk & Admin Coordinator

Gastromed,-LLC; Kendall (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Job summary

Gastromed, LLC in Kendall, FL seeks a friendly receptionist/administrative assistant to greet visitors, answer calls, manage mail, and support daily clerical tasks in a fast-paced medical office.

You will screen calls, route messages, book appointments, prepare correspondence, maintain filing systems, and help with basic accounting. A professional appearance and strong communication are essential; bilingual skills are a plus.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Versatility, flexibility, and a willingness to work within changing priorities.
• Bilingual skills a plus.
• Professional appearance and demeanor.
• Ability to perform diversified clerical functions and basic accounting procedures.

Responsibilities

• Answers, screens, and directs calls on a multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to the appropriate employee, voice mail, or pager.
• Clears messages each morning and delivers to appropriate employees.
• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
• Responds to visitors, clients, and employees in a courteous and professional manner.
• Opens and routes incoming mail.
• Prepares and forwards outgoing mail and packages.
• Composes and types routine correspondence as required.
• Performs general clerical duties, including filing, photocopying, faxing, and mailing as required.
• Organizes and maintains file system; files correspondence and other records.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.
• Prepare Booking Sheets
• Review faxes and update the EMR
• Book Appointments

Skills

Verbal communication

Interpersonal skills

Instruction following

Diversity awareness

Professional appearance

Clerical skills

Basic accounting

Bilingual a plus

Multitasking & organization

Job description

Gastromed, LLC in Kendall, FL seeks a friendly receptionist/administrative assistant to greet visitors, answer calls, manage mail, and support daily clerical tasks in a fast-paced medical office.

You will screen calls, route messages, book appointments, prepare correspondence, maintain filing systems, and help with basic accounting. A professional appearance and strong communication are essential; bilingual skills are a plus.