Front Desk Coordinator

Gator Investments; Town of Florida (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Holidays

Professional development opportunities

Job summary

Gator Development Corp. seeks a professional Front Desk Coordinator to be the first contact on our Executive Floor in the Miami Lakes office. You will manage calls, greet visitors, coordinate mail and deliveries, and provide essential administrative support in a fast-paced, professional environment.

The ideal candidate is friendly, detail-oriented, and capable of handling multiple priorities. Fluency in Spanish is required to communicate with tenants and vendors.

Qualifications

• Previous experience as a receptionist, front desk coordinator, administrative assistant, or in a similar office support role
• Fluency in Spanish is required, including speaking, reading, and writing, to effectively communicate with tenants
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience managing a multi-line phone system
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to multitask and prioritize
• Professional, friendly, and customer-service-oriented demeanor
• Strong attention to detail and reliability
• Ability to work independently while also supporting a team in a fast-paced environment
• Previous real estate or property management experience is a plus
• Competitive hourly wage based on experience
• Medical, dental, and vision coverage
• Paid time off and holidays
• Professional development and growth opportunities
• Answer and manage a multi-line phone system promptly and courteously from 8:30 AM–5:30 PM
• Prioritize incoming calls from executive leadership and ensure messages are handled or forwarded promptly
• Retrieve, log, and distribute voicemails, emails, and faxes to the appropriate team members
• Provide professional customer service to tenants, vendors, and visitors
• Receive, open, date-stamp, and distribute incoming mail
• Track and manage FedEx, certified mail, courier, and other deliveries
• Prepare and label outgoing mail, FedEx, and UPS packages accurately and on time
• Maintain the daily leasing call log and distribute it to the appropriate team members
• Keep the reception area clean, organized, professional, and properly stocked
• Maintain the Pitney Bowes postage machine, including updating the date and monitoring available postage
• Coordinate front desk coverage during breaks, PTO, and other absences
• Use Microsoft Office, including Outlook, Word, and Excel, for routine administrative tasks
• Provide additional administrative support to the Vice President of Administration and Gator Development Corp. as needed

Responsibilities

• Greet visitors, tenants, vendors, and guests in a professional and welcoming manner
• Answer and manage a multi-line phone system promptly and courteously from 8:30 AM–5:30 PM
• Prioritize incoming calls from executive leadership and ensure messages are handled or forwarded promptly
• Retrieve, log, and distribute voicemails, emails, and faxes to the appropriate team members
• Receive, open, date-stamp, and distribute incoming mail
• Track and manage deliveries (FedEx, certified mail, courier, etc.)
• Prepare and label outgoing mail and packages
• Maintain the daily leasing call log and distribute it to the team
• Keep the reception area clean, organized, and well-stocked
• Coordinate front desk coverage during breaks and PTO
• Provide administrative support to the VP of Administration as needed

Skills

Multitasking

Customer service

Microsoft Office

Phone system management

Communication

Organization

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Word/Excel/Outlook

Job description

Gator Development Corp. is seeking a professional, organized, and dependable Front Desk Coordinator to serve as the first point of contact at our Executive Floor in our Miami Lakes office.

This position plays an important role in ensuring smooth daily front office operations by managing incoming calls, greeting visitors, coordinating mail and deliveries, and providing administrative support. The ideal candidate is friendly, detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced professional office environment.

Duties

• Greet visitors, tenants, vendors, and guests in a professional and welcoming manner

Experience & Qualifications

• Previous experience as a receptionist, front desk coordinator, administrative assistant, or in a similar office support role
• Fluency in Spanish is required, including speaking, reading, and writing, to effectively communicate with tenants
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience managing a multi-line phone system
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to multitask and prioritize
• Professional, friendly, and customer-service-oriented demeanor
• Strong attention to detail and reliability
• Ability to work independently while also supporting a team in a fast-paced environment
• Previous real estate or property management experience is a plus
• Competitive hourly wage based on experience
• Medical, dental, and vision coverage
• Paid time off and holidays
• Professional development and growth opportunities
• Answer and manage a multi-line phone system promptly and courteously from 8:30 AM–5:30 PM
• Prioritize incoming calls from executive leadership and ensure messages are handled or forwarded promptly
• Retrieve, log, and distribute voicemails, emails, and faxes to the appropriate team members
• Provide professional customer service to tenants, vendors, and visitors
• Receive, open, date-stamp, and distribute incoming mail
• Track and manage FedEx, certified mail, courier, and other deliveries
• Prepare and label outgoing mail, FedEx, and UPS packages accurately and on time
• Maintain the daily leasing call log and distribute it to the appropriate team members
• Keep the reception area clean, organized, professional, and properly stocked
• Maintain the Pitney Bowes postage machine, including updating the date and monitoring available postage
• Coordinate front desk coverage during breaks, PTO, and other absences
• Use Microsoft Office, including Outlook, Word, and Excel, for routine administrative tasks
• Provide additional administrative support to the Vice President of Administration and Gator Development Corp. as needed