Fresh Fruits and Vegetables Technical Records Specialist 2 - Caldwell

State of Idaho; Caldwell (ID); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, vision, dental insurance

PERSI retirement benefits

Paid sick, vacation, and holidays

Job summary

The Idaho State Department of Agriculture is recruiting a Technical Records Specialist 2 for the Fresh Fruits and Vegetables office in Caldwell, ID. The role focuses on maintaining records, processing forms, and providing clerical support across inspection programs.

Ideal candidates will have experience with data entry, report generation, and ability to explain policies to diverse stakeholders. The assignment offers full-time hours in Caldwell with a comprehensive benefits package.

Qualifications

• One year of work experience in monitoring record systems and applying rules and policies.
• Ability to interpret and explain complex policies for specialized programs.
• Data entry using computerized record systems and accurate data retrieval.

Responsibilities

• Fulfill responsibility of an ISDA employee as outlined in the Department's Risk Management/Safety Policy.
• Perform a variety of secretarial/clerical functions using independent judgment.
• Process forms and maintain records related to inspection programs such as certificates and note sheets, payroll, personnel, supplies, etc.
• Utilize a variety of computer operations to complete daily assignments.
• Use advanced technology to generate a variety of reports from a database.
• Explain District policies, procedures, and services to others.
• Review forms, reports, bills, and vouchers to ensure accuracy and advise supervisor of problem areas.
• Responsible for processing and maintaining records related to both the inspection program and administrative details.
• Develop and maintain a filing system for all inspection personnel and management reports and documents.
• Respond to inquiries and advise others on designated program issues.

Skills

Word processing

Spreadsheet software

Tools

Microsoft Word

Spreadsheet software

Job description

Fresh Fruits and Vegetables Technical Records Specialist 2 - Caldwell - 27733

USA:ID:Caldwell | Full Time

19.01 - 19.01 USD per hour

Posted yesterday | Apply before November 20, 2026

Description

“Dedicated to Advancing, Protecting and Promoting Idaho Agriculture with a Balanced Approach to Industry and Consumers”.

Summary:

The Idaho State Department of Agriculture is currently recruiting aTechnical Records Specialist 2 for the Fresh Fruits and Vegetables office located in Caldwell, ID.

EXAMPLE OF DUTIES:

• Fulfill responsibility of an ISDA employee as outlined in the Department's Risk Management/Safety Policy
• Perform a variety of secretarial/clerical functions using independent judgment
• Process forms and maintain records related to inspection programs such as certificates and note sheets, payroll, personnel, supplies, etc.
• Utilize a variety of computer operations to complete daily assignments
• Use advanced technology to generate a variety of reports from a database
• Explain District policies, procedures, and services to others
• Review forms, reports, bills, and vouchers to ensure accuracy and advise supervisor of problem areas
• Responsible for processing and maintaining records related to both the inspection program and administrative details
• Develop and maintain a filing system for all inspection personnel and management reports and documents
• Respond to inquiries and advise others on designated program issues.
• Other duties as assigned by the Bureau Chiefs and/or Administrator

MINIMUM QUALIFICATIONS:These qualifications are mandatory requirements and are typically gained by one year of work experience in each of the following areas:

• Monitoring record systems to identify and correct errors
• Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
• Analyzing information and researching a variety of sources to identify and resolve problems or issues
• Dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations
• Entering and retrieving data using a computerized record system
• Composing and proofreading business correspondence

Specialty Qualifications:These qualifications are mandatory requirements.

• Microsoft Word - ability to operate word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics
• Experience Using Spreadsheet Software - at least one year of experience using spreadsheet software to create and modify electronic worksheets and design and print graphs

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail] .

Preference may be given to veterans who qualify under state and federal laws and regulations.

Thank you for your interest in the Department of Agriculture!