FF&V Blackfoot Technical Records Specialist 2

IdahoPTV; Blackfoot (ID); On-site; USD 22,000 - 31,000; Full time

Job summary

Idaho State Department of Agriculture in Blackfoot is recruiting for a Technical Records Specialist 2 to support the Fresh Fruits and Vegetables inspection program. This role focuses on secretarial and clerical tasks, recordkeeping, and data entry to ensure program accuracy.

Ideal candidates will have strong document processing skills, ability to generate reports from databases, and experience with Microsoft Word and spreadsheets.

Qualifications

• One year of related work experience in records and clerical tasks.
• Ability to interpret and apply laws, regulations and policies.
• Experience with data entry and records management.

Responsibilities

• Perform secretarial/clerical functions with independent judgment.
• Process forms and maintain records for inspection programs.
• Utilize computer operations to complete daily tasks.
• Generate reports from a database using advanced technology.
• Explain district policies, procedures, and services to others.
• Review forms, reports, and vouchers for accuracy and issues.
• Maintain records for inspection programs and admin details.
• Develop and maintain filing systems for reports and documents.
• Respond to inquiries and advise on program issues.
• Other duties as assigned by leadership.

Skills

Monitoring record systems

Interpreting laws & policies

Analyzing information

Dealing with diverse people

Data entry & retrieval

Business correspondence

Tools

Microsoft Word

Spreadsheet software

Job description

FF&V Blackfoot Technical Records Specialist 2 - 27690

USA:ID:Blackfoot | Agriculture | Full Time

19.01 - 19.01 USD per hour

Posted yesterday

Description

“Dedicated to Advancing, Protecting and Promoting Idaho Agriculture with a Balanced Approach to Industry and Consumers”

Summary

The Idaho State Department of Agriculture is currently recruiting for a Technical Records Specialist 2. This position serves the Fresh Fruits and Vegetables section of the Agricultural Inspections Division in Blackfoot, ID.

• Perform a variety of secretarial/clerical functions using independent judgment
• Process forms and maintain records related to inspection programs such as certificates and note sheets, payroll, personnel, supplies, etc.
• Utilize a variety of computer operations to complete daily assignments
• Use advanced technology to generate a variety of reports from a database
• Explain District policies, procedures, and services to others
• Review forms, reports, bills, and vouchers to ensure accuracy and advise supervisor of problem areas
• Responsible for processing and maintaining records related to both the inspection program and administrative details
• Develop and maintain a filing system for all inspection personnel and management reports and documents
• Respond to inquiries and advise others on designated program issues.
• Other duties as assigned by the Bureau Chiefs and/or Administrator

MINIMUM QUALIFICATIONS : These qualifications are mandatory requirements and are typically gained by one year of work experience in each of the following areas:

• Monitoring record systems to identify and correct errors
• Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
• Analyzing information and researching a variety of sources to identify and resolve problems or issues
• Dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations
• Entering and retrieving data using a computerized record system
• Composing and proofreading business correspondence

Specialty Qualifications: These qualifications are mandatory requirements.

• Microsoft Word - ability to operate word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics
• Experience Using Spreadsheet Software - at least one year of experience using spreadsheet software to create and modify electronic worksheets and design and print graphs

• The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.
• *Benefits may not be applicable for temporary or seasonal positions.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or email [e-mail] .

Preference may be given to veterans who qualify under state and federal laws and regulations.

Thank you for your interest in the Department of Agriculture!

If you have questions,

please contact us at:

[e-mail] at [phone]