Freelance Senior Production Coordinator — Live Sports

Sphere Entertainment Co.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading entertainment company in New York is seeking a Freelance Senior Production Coordinator. The role involves coordinating travel for production teams, managing budgets, and supporting production logistics. Candidates should have experience in administrative roles within the entertainment industry, and strong organizational skills are necessary. This full-time position also requires flexibility to work evenings and weekends.

Qualifications

• Experience in a coordinating or administrative role, ideally within the live sports, media, or entertainment industry.
• Demonstrates strong attention to detail in managing bookings, processing billing, and maintaining accurate tracking records.
• Familiarity with working under CBA guidelines and union rules.

Responsibilities

• Coordinate air travel, hotel accommodations, and car services for the NY Islanders and NJ Devils Production Teams.
• Support travel for the NY Rangers and NY Knicks Production teams when required.
• Manage and track budgets and seasonal expenses for Production and Talent.
• Manage monthly billing processes for both internal departments and external vendors.
• Assist Production Managers with day-to-day coordination, logistics, and project support tasks.

Skills

Coordinating or administrative experience

Strong organizational skills

Attention to detail

Clear communication skills

Proficiency in Airtable

Proficiency in Microsoft Excel

Familiarity with production workflows

Job description

A leading entertainment company in New York is seeking a Freelance Senior Production Coordinator. The role involves coordinating travel for production teams, managing budgets, and supporting production logistics. Candidates should have experience in administrative roles within the entertainment industry, and strong organizational skills are necessary. This full-time position also requires flexibility to work evenings and weekends.