Sports Production Coordinator - Travel & Budget Ops

Sphere Entertainment Co.; New York (NY); On-site; USD 51,000 - 80,000; Full time

Job summary

Sphere Entertainment Co. in New York seeks a Senior Production Coordinator to support the New York Islanders and New Jersey Devils production teams with travel coordination, budgeting, and daily production operations.

You will work with FP&A and Finance to track expenses, process invoices and purchase orders, and help ensure cost-effective, on-schedule broadcasts and events. The role requires 2+ years of production experience, strong Excel skills, and flexibility for non-standard hours.

Qualifications

• Bachelor's degree in a related field or equivalent professional experience.
• 2+ years of professional production experience, preferably in sports, broadcast television, or entertainment.
• Strong understanding of budgeting, expense tracking and financial workflows.
• Proficiency with Excel and production management tools (e.g., Airtable).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Coordinate all travel arrangements for production teams, including flights, accommodations, and ground transportation.
• Assist in managing budgetary requirements for team production activities and collaborate with Finance and FP&A.
• Review, approve, and reconcile per diem, payroll, and expense reports.
• Collaborate with producers, directors, technicians, and other entities to ensure smooth production projects.
• Maintain records of production expenses, invoices, purchase orders, and financial transactions.
• Provide administrative support, including scheduling meetings and preparing documents.
• Support the Production Operations department with financial tracking and invoicing.
• Create and manage purchase orders to ensure accurate budget allocation.
• Contribute to improvements of workflows and processes for travel, budgeting and operations.
• Deliver exceptional guest and partner experiences, adhering to appearance and presentation guidelines on-site.

Skills

Travel coordination

Budget management

Financial tracking

Expense reconciliation

Administrative support

Financial reporting

PO management

Cross-department collaboration

Education

Bachelor's degree or equivalent experience

Tools

Excel

Airtable

Budgeting software

Job description

Sphere Entertainment Co. in New York seeks a Senior Production Coordinator to support the New York Islanders and New Jersey Devils production teams with travel coordination, budgeting, and daily production operations.

You will work with FP&A and Finance to track expenses, process invoices and purchase orders, and help ensure cost-effective, on-schedule broadcasts and events. The role requires 2+ years of production experience, strong Excel skills, and flexibility for non-standard hours.